HR Operations Administrator, Employee Lifecycle – 1 Year Contract
BAE Systems Digital Intelligence
contract
Posted on:
Location Type: Office
Location: Kuala Lumpur • Malaysia
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About the role
- Answering HR Queries and providing ad hoc advice & information to the business as appropriate.
- Manage and issue all new hire paperwork to ensure contracts and offer letters are produced accurately in a timely manner.
- Updating worker (employee and associates) records on the HR database including: change of addresses; bank details; memberships; qualifications; marital status and emergency contacts.
- Confirming changes to payroll where necessary.
- Producing correspondence – mortgage, lettings & employment references, contract changes, reward & award notifications, visa letters, notice period changes & flexible working requests.
- Coordinating and administering sabbaticals, probation reviews, retirement, visa & work permit expiry, paternity & maternity cases, long term absence, fixed term contract extensions and subject access requests.
- Administration of training including booking course venues, materials & trainers, coordinating delegate invitations, training feedback questionnaires and processing purchase orders & invoices.
- Reward administration including; administering flexible benefit elections, administering the SIP and flex allowance programmes and generating monthly reports, administering the thank you & long service awards and events, processing loan requests & relocation expenses, loading absence reports onto the HR system.
- Administration of new joiners, including drafting of contracts, processing of security clearance, following up on paperwork and informing relevant stakeholders.
- Administration of leavers, including leaver’s final dates and payments, leavers letter, exit interviews and informing relevant internal departments.
- Notify payroll of salary changes, absences (maternity, unpaid etc), liaise with payroll during the leavers process to confirm outstanding loans or payments and notify payroll.
- Suggests process improvements and implements where relevant.
- Producing various reports from the HR system as requested.
- Providing support to HR Advisors and the HR Operations Team Lead.
- Working closely with all other members of HR Operations and providing cover for other areas as required.
Requirements
- Excellent written and verbal English language
- Ability to learn quickly and understand HR activities and processes
- Good understanding of HR information systems (SAP) / Case management systems
- Strong administration and organizational skills
- Strong customer service focus
- Good relationship building skills
- Flexibility and adaptability
- Ability to take ownership for issues
- Excellent attention to detail
- Confidence to manage stakeholder expectations
- Ability to juggle multiple activities, prioritizing as appropriate
- Capable of working with minimal direction, trusting your own judgement
- Recognizes the value team work can provide and actively contributes to knowledge sharing
- Draw on past experience to solve problems
- Excited and enthusiastic to learn, and by the opportunities new challenges provide
- Desire to work in a high caliber team and strive for exceptionally high quality service delivery
- Able to handle difficult discussions with individuals competently
Benefits
- Health insurance
- Flexible working arrangements
- Professional development opportunities
- Bonding and maternity leave
- Reward administration programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
HR administrationpayroll processingreport generationcontract draftingemployee record managementtraining administrationflexible benefits administrationsecurity clearance processingexit interview managementprocess improvement
Soft Skills
written communicationverbal communicationorganizational skillscustomer servicerelationship buildingflexibilityattention to detailstakeholder managementproblem solvingteamwork