BACKBONE

Office & Administrative Coordinator – Part-time

BACKBONE

part-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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About the role

  • Be the local point of contact for day-to-day office topics: coordinating office service providers, managing mails and supplies, keeping the workspace organized and welcoming, and ensuring everything runs smoothly;
  • Prepare on-site meetings (rooms, materials, access, and overall readiness);
  • Coordinate equipment needs (ordering, inventory, handovers/returns, peripherals) and support onboarding/off-boarding logistics;
  • Support administrative tasks such as:
  • Contracts drafting/coordination based on templates and internal guidance
  • Maintaining and updating BKBN administrative information and documentation
  • Liaising with German administrations on various topics; tracking items to completion and keeping paper documentation tidy and secured

Requirements

  • Fluent German and English (spoken and written); confident communicating with administrations and external stakeholders
  • Strong organizational skills, attention to detail, and reliable follow-through
  • Discretion and professionalism when handling sensitive information (contracts/admin topics)
  • Ability to work independently, prioritize across topics, and keep stakeholders informed
  • Nice to have
  • Experience in operations/admin/team assistant roles
  • Familiarity with contract/document workflows and coordination with finance/admin stakeholders
  • Experience supporting onboarding in a growing team

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
contract draftingdocument coordinationinventory managementonboarding logisticsoff-boarding logistics
Soft skills
organizational skillsattention to detailreliable follow-throughdiscretionprofessionalismindependenceprioritizationcommunication