BACKBONE

Administrative Assistant

• Be the local point of contact for day-to-day office topics: coordinating office service providers, managing mails and supplies, keeping the workspace organized and welcoming, and ensuring everything runs smoothly;
• Prepare on-site meetings (rooms, materials, access, and overall readiness);
• Coordinate equipment needs (ordering, inventory, handovers/returns, peripherals) and support onboarding/off-boarding logistics;
• Support administrative tasks such as:
• Contracts drafting/coordination based on templates and internal guidance
• Maintaining and updating BKBN administrative information and documentation
• Liaising with German administrations on various topics; tracking items to completion and keeping paper documentation tidy and secured

Office & Administrative Coordinator – Part-time