Executive Assistant

Bacardi

Executive Assistant supporting two regional executives at Bacardi, the global spirits company. Managing calendars, travel, communications, meetings, events, and expenses.

Posted 8/10/2026full-timeRotterdam • 🇳🇱 NetherlandsMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, coordinating meetings, and handling sensitive information with discretion. Proficient in drafting professional communications and managing logistics for leadership events and travel itineraries.

Highest-signal resume keywords

Executive Assistant ExperienceMS Office ExpertiseWritten And Oral Communication SkillsProblem-Solving CapabilityAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationTravel Itinerary PlanningExpense ReportingLogistics Coordination

Soft Skills

Strong JudgmentDiscretionAbility To Manage Multiple Priorities

Tools & Technologies

MS ExcelMS TeamsConcur

Industry Keywords

ConfidentialityStakeholder LiaisonAction Item Tracking

About the role

Key responsibilities & impact

Manage calendar and scheduling requirements for 2 regional executives
Coordinate internal and external meetings, including agenda preparation, pre-reads, and follow-ups
Serve as the primary point of contact for the European leadership team
Maintain confidentiality and handle sensitive information with discretion
Support planning and logistics for leadership meetings
Plan and coordinate end-to-end travel itineraries, including flights, visas, accommodation, and ground transportation
Draft professional emails, communication notes, presentations, and reports as required
Liaise between the leadership team and internal teams, external partners, and global stakeholders
Track action items from meetings and ensure timely closure
Manage expense reports, reimbursements, and purchase orders
Coordinate end-to-end logistics for leadership team events, guest visits, and interactions with global visitors
Oversee expense reporting through Concur

Requirements

What you’ll need

Minimum of HBO working and thinking level
Preferably 5 years of experience as an executive assistant
Excellent written and oral communication skills in English
Preferably excellent written and oral communication skills in Dutch
Expertise in MS Office, including Excel and Teams
Fulltime availability
Strong problem-solving capability and attention to detail
Ability to manage multiple priorities and work across teams and geographies
Strong judgment and discretion when handling sensitive information

Benefits

Comp & perks

A vibrant workplace where no day looks the same
A warm, people-oriented culture (family truly matters here)
The freedom to own your role and shape the office experience
Plenty of room to grow professionally
Nice Benefit package
Competitive Pay Package
Competitive Holiday/Paid Time Off, plus additional days offered (i.e., volunteer day)
Retirement/Pension Plan
Medical, Critical Illness, and Life Insurance
Employee Assistance Programs
Best-in-class, family-friendly, and inclusive leave policies
Compensation, benefits, incentives, allowances, and well-being through a comprehensive Total Rewards package