Executive Assistant

BA Global Talent

Administrative Assistant providing essential administrative support to Senior Leadership at the DFC office in New York City. Handling communications, scheduling, and office management tasks.

Posted 4/22/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office.
Responding to and scheduling requests for meetings, invitations, and requests to participate in special events, booking official appointments and meetings.
Greeting and escorting guests at DFC NYC office.
Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses.
Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader’s office.
Managing incoming and outgoing communications, including phone calls and mail.
Assisting with travel coordination and voucher processing for the office.
Maintaining records and databases, including tracking projects and deadlines.
Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders' office.
Process internal ethics clearances for speakers’ participation at events or widely attended gatherings.
Supporting the procurement and acquisition process for the office with the supervision of the OCE Administrative Program Manager.
Other administration tasks as required.

Requirements

What you’ll need

Must be a U.S. Citizen or U.S. resident.
Must qualify for and maintain a Public Trust clearance.
3–5 years of experience providing administration/procurement support in a federal Environment, international organization, or financial institution.
Bachelor’s degree in Business Administration or related field preferred (not required).
Detail-oriented, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
Excellent verbal and written communication and grammatical skills.
Ability to perform effectively with limited supervision in a high-paced environment.
Experience drafting professional correspondence and executive documentation.
Experience coordinating travel and processing vouchers.
Familiarity with procurement or acquisition support processes.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible working hours
Paid time off
Remote work options

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administration supportprocurement supporttravel coordinationvoucher processingdrafting correspondenceproofreadingrecord maintenancedatabase managementproject trackingdeadline management

Soft Skills

detail-orientedflexibleprofessional skillsmultitaskingverbal communicationwritten communicationgrammatical skillsability to work independentlyability to work in a high-paced environmentresponsibility

Certifications

Public Trust clearance