Company Secretarial Administrator
B2Spin Limited
full-time
Posted on:
Location Type: Remote
Location: Isle of Man
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About the role
- Ensure the company meets its statutory and regulatory obligations across multiple jurisdictions.
- Support effective communication and coordination throughout the group.
- Maintain the company’s legal and corporate governance framework.
- Provide administrative and compliance support to the Board of Directors across a portfolio of international entities.
Requirements
- Ensure the company complies with statutory and regulatory obligations across multiple jurisdictions, including the preparation and filing of required documentation.
- Oversee the maintenance of statutory records and registers in accordance with applicable legal requirements, including registers of members, directors, beneficial owners, and charges.
- Monitor developments in corporate legislation and regulatory requirements across relevant jurisdictions.
- Assist in ensuring that group entities remain compliant with local regulatory obligations.
- Support the Board of Directors in understanding and fulfilling their corporate governance responsibilities.
- Organise and coordinate board and committee meetings, including preparing agendas, circulating board packs, and recording accurate meeting minutes.
- Maintain records of board resolutions and ensure appropriate documentation of key corporate decisions.
- Assist with the establishment and maintenance of the group’s corporate structure, including the incorporation, restructuring, and dissolution of entities where required.
- Maintain corporate records, statutory registers, and governance documentation for all group entities.
- Coordinate the issuance of share certificates, share allotments, and share transfers.
- Maintain records of ultimate beneficial ownership and assist local Corporate Service Providers (CSPs) with associated regulatory reporting obligations.
- Conduct and maintain Know Your Client (KYC) and due diligence checks on directors, shareholders, beneficial owners, suppliers, and other third parties.
- Maintain accurate and up-to-date due diligence records in accordance with internal policies and regulatory expectations.
- Complete due diligence documentation and questionnaires required by financial institutions, regulators, and third-party organisations.
- Liaise with external service providers including lawyers, auditors, regulators, banks, and corporate service providers across multiple jurisdictions.
- Support internal teams with corporate governance and entity management matters throughout the group.
- Assist with bank account openings, corporate documentation requests, and compliance enquiries.
Benefits
- A degree in Law, Business, Corporate Governance, or a related discipline.
- A professional qualification such as ICSA , or progress towards such qualification, would be advantageous.
- Proven experience in a company secretarial, corporate governance, or corporate administration role, ideally within a corporate services provider, legal firm, or international corporate group.
- Strong understanding of corporate governance and statutory compliance across multiple jurisdictions.
- Excellent organisational and administrative skills with strong attention to detail.
- Strong written and verbal communication skills.
- Proficiency in digital working environments and corporate governance/entity management systems.
- Ability to work independently, maintain strict confidentiality, and handle sensitive information with discretion.
- A proactive attitude and a strong willingness to learn and develop within the role.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
statutory complianceregulatory obligationscorporate governanceKYC checksdue diligencecorporate structure maintenancestatutory records managementdocumentation preparationboard meeting coordinationshare issuance management
Soft Skills
effective communicationcoordinationorganizational skillsattention to detailinterpersonal skillssupportive leadership