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About the role
Key responsibilities & impact- Serve as the primary day-to-day operator and subject matter expert for Deltek Costpoint across all accounting modules (General Ledger, Accounts Payable, Accounts Receivable, Project, Billing, Labor, Purchasing, Time & Expense)
- Execute and validate payroll journal entry imports from Paylocity into Costpoint, ensuring proper labor distribution across direct and indirect cost pools
- Configure and maintain Costpoint project structures, including charge codes, cost elements, funding profiles, ceiling limits, and revenue recognition rules
- Manage Costpoint billing setups for T&M, cost-plus, FFP, and hybrid contract types; generate and review invoices through the Costpoint billing module
- Perform Costpoint period-end processing, including revenue recognition runs, indirect rate allocation, account reconciliation, and period close procedures
- Maintain the Costpoint chart of accounts, organization structures, and account category hierarchies to support accurate cost pool segregation
- Build and maintain Costpoint reports and queries for management reporting, audit support, and ad hoc financial analysis
- Troubleshoot Costpoint system issues; coordinate with Deltek support and IT on patches, upgrades, and configuration changes
- Manage user security profiles and access controls within Costpoint to ensure proper segregation of duties
- Apply FAR Part 31 cost allowability, allocability, and reasonableness criteria to all transactions; identify and segregate unallowable costs in accordance with the company's Disclosure Statement
- Calculate, monitor, and adjust provisional indirect rates (fringe, overhead, G&A, material handling) and reconcile actual vs. provisional rates quarterly
- Prepare the annual Incurred Cost Submission (ICS) package in accordance with FAR 52.216-7, including required schedules, certifications, and reconciliations
- Support DCAA audit requests, including floor checks, system audits (accounting, billing, estimating, purchasing), and incurred cost audits; prepare supporting documentation and walkthroughs
- Ensure compliance with applicable Cost Accounting Standards (CAS), including consistency in cost accounting practices and timely disclosure of changes
- Maintain cost pool structures and allocation bases in alignment with the company's CAS Disclosure Statement and established accounting practices
- Process and track contract funding modifications, obligations, ceiling adjustments, and period of performance changes in Costpoint
- Monitor contract funding status and alert program managers when contracts approach funded ceilings or funding gaps
- Perform full monthly close process, including journal entries, accruals, deferrals, intercompany eliminations, and balance sheet reconciliations
- Reconcile all balance sheet accounts monthly with supporting schedules and variance explanations; maintain organized workpaper files
- Manage full-cycle accounts payable: vendor invoice validation, 3-way match (PO, receipt, invoice), approval routing, payment processing, and 1099 reporting
- Process accounts receivable, including invoice generation, cash application, collections follow-up, and aging analysis on federal and commercial accounts
- Prepare bank reconciliations and manage corporate credit card expense reconciliation and reporting
- Assist with the preparation of monthly, quarterly, and annual financial statements and management reports for executive leadership
- Support annual external audit and tax return preparation; prepare requested schedules, analyses, and PBC (Prepared by Client) items
- Maintain fixed asset register, including capitalization, depreciation schedules, and disposal tracking within Costpoint
- Set up new projects/contracts in Costpoint, including project hierarchy, labor categories, ODC (Other Direct Cost) elements, subcontractor structures, and billing terms
- Review and validate project cost reports; investigate and resolve cost mischarges, labor mispostings, and allocation anomalies
- Prepare and submit government contract invoices (SF-1034, SF-1035, or electronic) through Costpoint and applicable government payment portals (WAWF/IPP)
- Track and report on contract profitability, budget vs. actual performance, EAC (Estimate at Completion), and funding burn rates
- Process and account for subcontractor invoices, consultant payments, and pass-through costs in accordance with FAR and contract terms
- Reconcile revenue recognition entries to contract billing; ensure proper cutoff between periods
Requirements
What you’ll need- Bachelor's degree in Accounting, Finance, or a closely related field
- 5+ years of progressive accounting experience, with a minimum of 3 years in government contract accounting at a federal contractor
- Hands-on proficiency with Deltek Costpoint — must have direct experience with GL, AP, AR, Project, Billing, and Labor modules
- Strong working knowledge of FAR Part 31 cost principles, Cost Accounting Standards (CAS), and DCAA audit requirements
- Experience preparing or substantially contributing to Incurred Cost Submissions (ICS)
- Demonstrated experience with indirect rate calculations (fringe, overhead, G&A) and provisional-to-actual rate reconciliation
- Experience with government contract billing across multiple contract types (T&M, cost-plus, FFP)
- Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/INDEX-MATCH, data analysis)
- U.S. citizenship required
- Strong analytical, problem-solving, and organizational skills with high attention to detail
- Ability to work independently, manage competing priorities, and meet recurring deadlines in a fast-paced environment.
Benefits
Comp & perks- comprehensive benefits package including medical (Cigna)
- dental and vision (Principal)
- 401(k)
- PTO
- education reimbursement
- certification reimbursement
ATS Keywords
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Hard Skills & Tools
Deltek CostpointGeneral LedgerAccounts PayableAccounts ReceivableProject BillingLabor modulesFAR Part 31Cost Accounting Standardsindirect rate calculationsIncurred Cost Submission
Soft Skills
analytical skillsproblem-solving skillsorganizational skillsattention to detailindependent worktime managementability to manage competing prioritiesability to meet deadlines