Settlements Administrator

Aviso Wealth

. Set up and match trades on CDS or Arrow within industry standards .

Posted 5/20/2026full-timeToronto • 🇨🇦 CanadaJuniorMid-Level💰 CA$55,000 - CA$65,000 per yearWebsite

About the role

Key responsibilities & impact

Set up and match trades on CDS or Arrow within industry standards
Matching confirmations of trades done with other institutions
Interaction with sales representatives to resolve unmatched or unprocessed trades
Ensure all trades are processed and settled within the required time frame
Balance and correct any outages in the day-to-day processing using the various reports received from the CDS and Dataphile systems
Interact with Brokerage Firms and Custodians to correct or confirm trades done or not matched
Maintaining, updating and tracking the failed trades and reasons for fails
Balance monthly statements from external sources
Follow the policy and procedures manual for the settlements team
Responsible for the tracking and maintaining of files relating to daily settlements and storage of such records
Other duties as assigned and help others when needed

Requirements

What you’ll need

Post-secondary education in a related field is an asset
Minimum 2 years' experience in an office environment, preferably in the securities industry with experience using Dataphile, CDS and DTC
Industry related certifications are not required, however successful completion of the CSC (Canadian Securities Course) or IFIC Operations course is an asset
Ability to work independently to achieve required objectives within company and regulatory requirements
Self-motivated and results driven
Strong administration skills with high attention to detail and accuracy
Proven ability to work well under pressure and in a fast-paced environment
Strong customer service orientation
Strong organizational, time management and decision-making skills
Demonstrated success in resource planning, coaching, motivation and interpersonal skills with the ability to establish and maintain effective working relationships with various levels of management and staff
Intermediate Excel and Microsoft Office Knowledge.
Fluent communications in English is required and bilingual skills in French is an asset
Work hours may vary due to industry demands or volume - this role works Eastern time zone business hours

Benefits

Comp & perks

Competitive compensation package that rewards and recognizes individual contributions
Excellent health, dental and insurance benefits to meet the diverse needs of our employees
Generous vacation time, fitness benefit, parental leave top-up options
Matching contributions to our retirement program
Commitment to the continuous improvement of our staff through learning & development and an education assistance program
Regular social events to foster teamwork

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

trade matchingsettlement processingdata balancingreport analysisadministration skillsattention to detailtime managementresource planningcustomer serviceintermediate Excel

Soft Skills

self-motivatedresults drivenability to work under pressurestrong organizational skillsdecision-making skillsinterpersonal skillseffective communicationcoachingmotivationrelationship building

Certifications

Canadian Securities Course (CSC)IFIC Operations course