Administrative Assistant

AVIAN

Administrative Assistant supporting AVIAN’s Navy and DoD missions through executive scheduling, security access, classified-material handling, and office management. Based in Patuxent River, Maryland, with employee ownership and comprehensive benefits.

Posted 8/5/2026full-timePatuxent River • Maryland • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in office management, including scheduling, personnel security, and classified material handling. Proficient in utilizing various security systems and travel management tools to ensure compliance and efficiency.

Highest-signal resume keywords

Office ManagementClassified Material HandlingPersonnel SecurityMicrosoft Office ProficiencyDepartment of Defense Security Clearance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

SchedulingFilingAdministrative DutiesSecretarial DutiesClassified Material PreparationBudgetingResearchPresentation PreparationTravel ArrangementsAccess Control

Soft Skills

Conflict ResolutionCommunication

Tools & Technologies

Defense Travel SystemJPASBASICS IIDISSCMP

Industry Keywords

DoD Information ProtectionInfosec 5200 SeriesU.S. Citizenship

About the role

Key responsibilities & impact

Manage the executive’s schedule
Resolve scheduling conflicts for the executive and outside agencies
Control user and visitor access to the facility using JPAS/JCAVS
Provide base access via BASICS II
Utilize the Defense Travel System
Schedule base visits and submit visit requests for civilian and military personnel using DISS
Receive and establish accountability for incoming classified material
Prepare and transmit classified material properly
Update and maintain personnel security files
Apply Infosec 5200 series, volumes 1–4, for DoD information protection
Maintain building and area access control systems
Keep personnel informed of policy and procedure changes
Provide office management support, including budgeting and personnel records
Conduct research and prepare briefing charts and presentation materials
Perform filing, phone coverage, appointment scheduling, and travel arrangements

Requirements

What you’ll need

Proficient in Microsoft Office, including Word, Excel, and PowerPoint
Three or more years of experience in office management, filing, and related office equipment operations
Knowledge of the NAVAIR travel system DTS (Defense Travel System) desired
Knowledge of JPAS (Joint Personnel Adjudication System) desired
Knowledge of CMP (Common Message Processor) system desired
Knowledge of BASICS II (Base Access Security Information Control System) desired
Must be able to obtain and maintain a Department of Defense security clearance
U.S. Citizenship is required
Ability to perform administrative, secretarial, office management, security access, classified-material handling, and personnel security duties

Benefits

Comp & perks

Employee ownership
Medical, dental, and vision coverage
Telemedicine services
TRICARE supplement for veterans
Flexible and paid time off
11 paid holidays
Paid sick leave
Maternity and bonding leave
Military training leave
Employee community initiatives
Employee-owned culture