AVIAN

Administrative Assistant

AVIAN

full-time

Posted on:

Location Type: Office

Location: Lexington Park • Maryland • United States

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Salary

💰 $53,083 per year

About the role

  • Support daily operations by assisting with clerical functions, scheduling, records management, and preparation of basic briefing and presentation materials.
  • Perform routine clerical and administrative functions in support of VX-23 leadership and staff.
  • Draft and format correspondence, reports, and administrative documents as required.
  • Coordinate calendars and schedule appointments for leadership and program personnel.
  • Organize and maintain paper and electronic filing systems in accordance with program and security requirements.
  • Answer and route incoming phone calls and inquiries appropriately.
  • Maintain and update personnel security and administrative files.
  • Assist with research and preparation of briefing charts, reports, and presentation materials using Microsoft Office tools.
  • Provide administrative support to senior staff and perform functional duties under the oversight of more senior personnel.
  • Support high-visibility or mission-critical program activities as needed.

Requirements

  • 0–3 years of administrative or office support experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Familiarity with BASICS II (Base Access Security Information Control System) or similar personnel access systems.
  • Experience supporting event coordination or office activities.
  • Strong organizational and communication skills with attention to detail.
  • Must be able to obtain and maintain a Department of Defense security clearance.
  • Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
Benefits
  • Flexible Time Off
  • Wellness Reimbursements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative functionsrecords managementbriefing materials preparationcorrespondence draftingreport formattingfiling systems organizationevent coordinationMicrosoft Office SuiteBASICS IIpersonnel access systems
Soft Skills
organizational skillscommunication skillsattention to detail
Certifications
Department of Defense security clearance