Production Project Manager, Direct Mail Production, Non-profit Fundraising
Avalon Consulting Group
full-time
Posted on:
Location Type: Remote
Location: Maryland • Washington • United States
Visit company websiteExplore more
Salary
💰 $70,000 - $75,000 per year
About the role
- Manage direct mail production for 4–7 nonprofit clients, depending on scope and cadence
- Oversee the full production lifecycle, from bidding and specifications to final mailshop setup
- Execute quality control on mockups, proofs, data counts, personalization, and insertion setups
- Develop and manage detailed production schedules using Excel-based formulas tied to mail dates
- Draft specs and package grids for client approval and submit final materials to suppliers
- Manage the bidding process, evaluate costs, and provide clients with recommendations
- Reconcile campaign bids to budgets to ensure financial accuracy and alignment
- Collaborate with printers, mailshops, and production partners to communicate specs, timelines, and expectations
- Analyze production efficiency and recommend cost-saving strategies, including program pricing and vendor negotiations
- Review campaign outlines and mail plans to ensure production elements align with overarching program strategy
- Assist with reprojections and budgeting by assessing prior and upcoming production expenses
- Serve as a steady, proactive partner to internal teams and clients to ensure projects are delivered error-free, on time, and on budget
Requirements
- At least 3 years of direct mail production management experience (agency experience preferred)
- Strong understanding of USPS regulations, postal rates, and supply chain impacts
- Demonstrated project management skills with the ability to manage multiple deadlines simultaneously
- Expert-level Excel skills, including formulas such as VLOOKUP, WORKDAY, IFERROR, CONCAT, worksheet linking, and budget reconciliation
- Proficiency in Microsoft Office (Teams, Word, Outlook, PowerPoint)
- Experience with project management tools such as Monday.com is a plus
- Meticulous attention to detail while maintaining awareness of broader campaign strategy
- Strong communication skills and confidence in virtual collaboration
- Critical thinking skills and a proactive, solution-oriented mindset
- Ability to thrive in a fast-paced, remote agency environment
Benefits
- employer-paid health, dental, and vision insurance
- generous paid leave
- employer-paid life and disability insurance
- safe harbor 401(k) plan
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
direct mail production managementproject managementExcelVLOOKUPWORKDAYIFERRORCONCATbudget reconciliationdata analysisquality control
Soft Skills
attention to detailcommunicationcritical thinkingproactive mindsetsolution-orientedcollaborationtime managementorganizational skillsadaptabilityclient management