Executive Assistant

Autodesk

Executive Assistant providing dynamic administrative support to U.S. executives at Autodesk.

Posted 4/29/2026full-timeRemote • Florida, Illinois, North Carolina, Pennsylvania, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $63,000 - $112,530 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative partnership to two executives for complex calendar management, planning, arranging domestic and international travel, and creating expense reports
Provide calendar support to the aligned leaders and partner closely with the team to align on operating rhythm and cadences
Plan and coordinate events and multi-day meetings including preparation of meeting materials, logistics, food, agenda, amenities, activities, and communications with attendees
Develop and maintain positive working relationships with internal and outside parties, including high-level contacts of a sensitive nature
Partner with other EAs to coordinate and manage tradeoffs and prioritization
Maintain email aliases, distribution lists and shared directories
Support contract execution and ensure department bills are paid promptly and manage departmental purchases
Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion
Manage complex calendars, priorities, and logistics with a focus on optimizing executive time
Anticipate needs and proactively solve problems before they arise
Act as a liaison across teams, ensuring clear communication and follow-through
Own end-to-end management of team meetings and leadership forums: Build and distribute agendas, solicit input and materials from stakeholders, ensure meetings are well-structured and run on time, capture high-quality notes, decisions, and action items
Follow up on action items to ensure accountability and progress
Create clear, polished presentations (e.g., team meetings, town halls, leadership updates)
Synthesize information into concise summaries and materials
Support internal communications and messaging as needed

Requirements

What you’ll need

2+ years of experience providing administrative support to more than one senior leader at once
Strong written and verbal communication skills
Excellent interpersonal skills
Strong detail orientation and solid analytical skills
Comfort with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, and Excel)
Willingness to adapt to a rapidly changing environment and new processes and responsibilities
Collaborative team player and team building skills
Knowledge of business issues and needs and the ability to work within a matrixed organization
Knowledge of office management practices and procedures
Ability to travel to events or internal meetings, locally and internationally

Benefits

Comp & perks

Health and financial benefits
Time away
Everyday wellness

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementevent planninglogistics coordinationexpense reportingcontract executionmeeting preparationnote-takingpresentation creationproblem-solvinganalytical skills

Soft Skills

written communicationverbal communicationinterpersonal skillsdetail orientationadaptabilitycollaborationteam buildingrelationship managementproactive approachaccountability