Executive Assistant

Australian Department of Home Affairs

Executive Assistant supporting SES officers at Australia’s National Emergency Management Agency. Coordinating diaries, travel, documentation, enquiries and executive administration for disaster-management operations.

Posted 8/16/2026full-time🇦🇺 AustraliaMid-LevelSenior💰 A$80,246 - A$86,246 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates high-quality executive and administrative support capabilities, including effective diary and meeting management, stakeholder engagement, and the ability to handle confidential information. Exhibits strong organizational skills, attention to detail, and the capacity to adapt in a fast-paced environment.

Highest-signal resume keywords

Executive SupportDiary ManagementStakeholder EngagementOrganizational SkillsAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Meeting CoordinationTravel ArrangementDocument ManagementMinute TakingAdministrative Documentation

Soft Skills

Communication SkillsInterpersonal SkillsProblem-Solving SkillsJudgementFlexibility

Certifications & Qualifications

Australian CitizenshipNational Police CheckBaseline Vetting (AGSVA) Security Clearance

Industry Keywords

Senior Executive Service (SES)Administrative SupportStakeholder RelationshipsConfidential InformationContinuous Improvement

About the role

Key responsibilities & impact

Provide high-quality executive and administrative support to Senior Executive Service (SES) officers
Provide diary and meeting management support, including coordinating appointments, stakeholder engagements, venue bookings, logistics and resources
Coordinate travel arrangements, accommodation and supporting documentation, including acquitting corporate travel cards
Build and maintain effective relationships with internal and external stakeholders while providing professional and responsive administrative support
Manage routine and moderately complex enquiries on behalf of SES officers
Support the coordination of executive workloads
Prepare and coordinate meeting agendas, briefing materials, correspondence and administrative documentation
Record meeting minutes, outcomes and decisions in line with agency policies and procedures
Collaborate with executive assistants and employees across the agency to support business outcomes
Contribute to continuous improvement of administrative processes
Monitor and track incoming documents to ensure correspondence is triaged and actioned appropriately
Work under limited direction in a complex and fast-paced environment, exercising judgement, discretion and initiative
Staff may occasionally be required to work outside standard business hours

Requirements

What you’ll need

Strong written and verbal communication skills
Strong organisational and time management skills
Ability to manage competing priorities and meet deadlines in a fast-paced environment
Ability to build and maintain effective working relationships with internal and external stakeholders at all levels
Knowledge of, or ability to quickly acquire, organisational relationships, agency functions and business priorities
Sound judgement and problem-solving skills
Ability to analyse issues and develop practical solutions
Ability to adapt and work effectively in a dynamic and evolving environment
Discretion and ability to handle confidential and sensitive information appropriately
High level of attention to detail, accuracy, consistency and quality in documentation and administrative processes
Strong interpersonal skills and ability to build rapport
Self-awareness, initiative, flexibility and resourcefulness
Ability to work independently, take ownership of tasks and contribute effectively as part of a team
Australian Citizenship
Satisfactory completion of screening questions
Successful National Police Check
Ability to obtain and maintain a Baseline Vetting (AGSVA) security clearance
Satisfy a probation period, if applicable
Undergo a health assessment, if applicable
Submit a CV, one-page Applicant Response document and details of two referees

Benefits

Comp & perks

15.4% superannuation
Flexible working arrangements can be negotiated
Attractive remuneration package
Flexible working conditions appropriate to the level of the position
Support throughout the selection process for applicants with disability, where required
RecruitAbility participation opportunity for eligible applicants with disability