Administrative Assistant

• Responsibility for internal business operations in the Berlin office, including line management of the Business Infrastructure & Operations Coordinator and the Building & Facilities Officer
• Ensuring office efficiency, physical security measures, and compliance with occupational health and safety regulations (including chairing the Health & Safety Committee)
• Planning and organizing office infrastructure (e.g., relocations, workspace layout adjustments)
• Point of contact for central departments (HR, Finance, IT, Legal) in the Berlin office; forwarding inquiries to the appropriate specialist teams
• Assessing needs and procuring office supplies and equipment, including maintaining supplier relationships and negotiating contracts
• People management: recruiting, leadership, mentoring, training, and performance management of the Berlin Business Operations team
• Communicating policies, processes, and important information to the entire Berlin office, including updates at the weekly team meeting
• Budget responsibility for the Berlin office
• Monitoring and improving physical security processes and participating in audits
• Ensuring compliance with local regulations and company policies; supporting the Legal department with local insurance matters
• Managing public funding related to office expansions, including coordination with funders, the finance team, and external tax advisors
• Contributing to global and cross‑functional projects
• Organizing internal events (e.g., strategy day, Christmas party, team events)

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