Executive Assistant

Aunt Martha's Health & Wellness

Executive Assistant providing high-level administrative support to the CEO at Aunt Martha’s Health & Wellness. Responsible for managing communications, calendars, and special projects in a fast-paced environment.

Posted 4/16/2026full-timeChicago • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $65,000 - $75,000 per yearWebsite

About the role

Key responsibilities & impact

Provide high-level administrative support, including expense reports, check requests, vendor contracts, research, and report preparation
Manage executive calendars and coordinate meetings with internal and external stakeholders
Monitor and direct incoming communications (calls, emails, texts) appropriately and efficiently
Maintain responsiveness outside of normal business hours as needed
Draft, review, and manage confidential correspondence and documentation
Research, compile, analyze, and summarize data for reports and executive communications
Prepare presentations, reports, meeting materials, and audit documentation
Manage multiple projects simultaneously and follow through on deliverables
Coordinate travel arrangements, including transportation, accommodations, and itineraries
Process invoices, vouchers, timesheets, and expense reports
Coordinate on-site and off-site meetings, including agendas, materials, and minutes
Lead and support special projects, ensuring timelines and priorities are met
Maintain confidentiality of executive, patient, and organizational information
Serve as liaison to the Board of Directors, including: Preparing and distributing board and committee materials; Recording meeting minutes; Ensuring compliance with board-related requirements; Managing board documentation and signatures
Complete all required Core Curriculum trainings
Perform all other duties as assigned

Requirements

What you’ll need

Bachelor’s degree required
2–3 years of administrative or front office experience in a fast-paced environment
Executive-level support experience strongly preferred
Master’s degree preferred
Non-profit experience a plus
Intermediate to advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience creating presentations, using mail merge, and working with Excel formulas and charts
Familiarity with virtual meeting platforms (Zoom, Teams, Webex, GoToMeeting)

Benefits

Comp & perks

Health, Dental, and Vision Insurance
Disability and Life Insurance
Paid Vacation, Sick Time, and Holidays
Retirement Plan
Employee Assistance Program (EAP)
Employee discounts (cell phone, restaurants, and more

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportexpense reportsvendor contractsdata analysispresentation creationproject managementconfidential correspondenceinvoice processingmeeting coordinationCore Curriculum trainings

Soft Skills

communicationorganizationresponsivenessmultitaskingconfidentialityleadershipattention to detailtime managementproblem-solvingstakeholder management

Certifications

Bachelor's degreeMaster's degree