Project Office Administrator
Atos
full-time
Posted on:
Location Type: Office
Location: Johannesburg • South Africa
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About the role
- Provide administrative and operational support to project managers and technical teams across multiple telecom projects.
- Coordinate project documentation using WebCIP and OneProject for project tracking, updates, and milestone reporting.
- Track project milestones, deliverables, and dependencies using PM tools (e.g., MS Project, Excel, or internal systems).
- Maintain accurate project records and ensure all required documentation is uploaded to the project repository.
- Prepare project status reports, dashboards, and presentations for internal stakeholders and clients.
- Schedule and minute project meetings, ensuring action items are tracked to completion.
- Support project governance and ensure compliance with internal and customer processes.
- Assist with the creation of Standard Operating Procedures for all projects.
- Manage the full O2C cycle from order validation to invoicing, ensuring accuracy and adherence to contractual terms.
- Capture and maintain customer orders in the ERP system (e.g., SAP, Oracle, or equivalent).
- Work with WebCIP and OneProject to align project progress with billing readiness.
- Liaise with Sales, Delivery, and Finance teams to ensure timely project billing and revenue recognition.
- Monitor order progress and delivery timelines, resolving order or data discrepancies as they arise.
- Support month-end closing activities, billing runs, and reconciliations.
- Provide support in collections and customer query resolution when required.
- Act as a bridge between project and finance teams, ensuring project status aligns with invoicing and cash flow.
- Assist with audit preparations, compliance checks, and internal reporting requirements.
- Contribute to continuous process improvement in project administration and O2C workflows.
- Join Daily Stand Ups and track employee attendance, raising any issues the teams may be experiencing to the Operations Team.
Requirements
- National Diploma or bachelor’s degree in project management, Business Administration, Finance, or related field.
- 2–4 years’ experience in project coordination or administration within a telecommunications or technology environment.
- Hands-on experience with WebCip and OneProject tools is essential.
- Working knowledge of the Order-to-Cash process (order entry, billing, and collections).
- Experience with ERP systems such as SAP, Oracle, or similar is preferred.
- Strong MS Office skills, particularly Excel, PowerPoint, and Outlook.
Benefits
- Health insurance
- Flexible work arrangements
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project coordinationproject administrationOrder-to-Cash processbillingcollectionsproject documentationmilestone reportingdata discrepanciesprocess improvementaudit preparations
Soft Skills
communicationorganizationalproblem-solvingattention to detailteam collaborationtime managementstakeholder managementmeeting facilitationaction item trackingcustomer service
Certifications
National Diplomabachelor’s degree in project managementbachelor’s degree in Business Administrationbachelor’s degree in Finance