Executive Assistant to CEO, Elite Operator, AI-Driven
Atomic - Remote Jobs
full-time
Posted on:
Location Type: Remote
Location: Mexico
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About the role
- Own and operate the CEO’s calendar and inbox with full autonomy
- Act as a gatekeeper and decision-maker on priorities and communications
- Draft and send high-stakes communications on behalf of the CEO
- Coordinate high-volume, constantly shifting scheduling across time zones
- Plan and execute complex international travel
- Prepare executive briefings, research, and summaries ahead of key decisions
- Build and maintain high-leverage systems in Notion
- Use AI tools to augment decision-making, automate workflows, and synthesize information
- Track and drive follow-ups, commitments, and priorities across all channels
- Continuously identify and implement operational improvements
Requirements
- Proven experience as the sole EA to a CEO or founder
- Full ownership of calendar, inbox, travel, and communications
- Experience in a startup or high-growth tech environment
- You are comfortable operating in fast, ambiguous, high-pressure settings
- Advanced Notion expertise
- Strong AI fluency
- Demonstrated experience managing complex international travel logistics
- Near-native or C2-level English
Benefits
- Competitive compensation based on experience
- Full-time role with Pacific Time overlap
- 100% remote (LATAM-based candidates)
- Direct partnership with a high-performing founder
- High-impact role with full ownership and visibility
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementinbox managementtravel logisticsexecutive briefingsresearchworkflow automationoperational improvementsAI tools usageNotion expertisehigh-stakes communication
Soft Skills
decision-makingprioritizationadaptabilitycommunicationorganizational skillstime managementproblem-solvingattention to detailautonomyinterpersonal skills