Atomic - Remote Jobs

Executive Assistant, Operations Associate

Atomic - Remote Jobs

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Manage the Founder’s inbox and calendar, ensuring priorities stay protected
  • Handle communication follow-ups and scheduling to keep leadership focused on strategy
  • Assist with preparation of meeting briefs, summaries, and follow-ups
  • Post and manage LinkedIn content and engagement for the Founder
  • Build lead lists and maintain CRM workflows in HubSpot
  • Coordinate hiring processes (interview scheduling, candidate briefs, follow-ups)
  • Track tasks and initiatives across tools like Asana or Notion
  • Create and maintain SOPs and internal documentation
  • Identify gaps in workflows and propose improvements
  • Use AI tools (ChatGPT, Claude, automation tools) to draft content, summarize information, and accelerate execution

Requirements

  • 2–4+ years in operations, executive support, project coordination, or similar roles
  • Experience supporting founders, executives, or small teams
  • Comfortable managing multiple priorities in fast-paced environments
  • Strong written and spoken English communication
  • Experience with tools such as Google Workspace, Notion, Asana, Slack
  • Experience working remotely with distributed teams
  • Helpful experience includes:
  • CRM tools (HubSpot or similar)
  • Project management tools (Asana, Notion, ClickUp)
  • Process documentation / SOP creation
  • LinkedIn or social media coordination
  • AI productivity tools (ChatGPT, Claude, automation tools)
Benefits
  • Competitive USD compensation (based on experience)
  • Fully remote work with flexible hours
  • Direct collaboration with leadership in a high-growth company
  • Opportunity to shape systems and processes from the ground up
  • Collaborative, innovation-driven culture
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
operationsexecutive supportproject coordinationprocess documentationSOP creationCRM toolsAI productivity toolscontent draftingworkflow improvementtask tracking
Soft Skills
communicationprioritizationorganizationadaptabilitycollaborationproblem-solvingattention to detailtime managementinitiativeleadership