Atomic - Remote Jobs

Executive Assistant – Senior Executive Support

Atomic - Remote Jobs

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Job Level

Senior

About the role

  • Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions
  • Coordinate meetings across multiple time zones, resolving conflicts proactively
  • Plan and execute complex travel arrangements (multi-location, multi-person)
  • Track tasks, follow-ups, and priorities across conversations and tools
  • Handle personal logistics such as appointments, errands, and scheduling
  • Conduct research on tools, vendors, and services when needed
  • Maintain organization across tools like Notion, Slack, and Google Workspace
  • Suggest and implement improvements to systems, workflows, and processes

Requirements

  • 3+ years supporting C-level executives or founders in fast-paced environments
  • Proven experience managing inbox, calendar, and scheduling independently
  • Strong executive judgment and ability to make decisions without constant check-ins
  • Exceptional organization and attention to detail
  • Experience coordinating complex travel and logistics
  • Strong written and spoken English communication
  • High level of discretion, professionalism, and reliability
  • Comfort with tools like Notion (strongly preferred), Google Calendar, Slack
  • Ability to work with Pacific Time overlap
Benefits
  • Competitive compensation based on experience
  • Full-time role with Pacific Time overlap
  • 100% remote (LATAM-based candidates)
  • High-trust, long-term collaboration with experienced founders
  • Direct impact on executive effectiveness and company operations
  • A role with clear ownership and day-to-day visibility
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementinbox managementschedulingtravel coordinationtask trackingresearch
Soft Skills
executive judgmentorganizationattention to detailcommunicationdiscretionprofessionalismreliability