HR Administrative Assistant – Managed Services

Atlantic Health Strategies™

HR Administrative Assistant supporting behavioral health organizations’ recruiting, onboarding, compliance, and records management. Maintaining HR systems and documentation across multiple client organizations in a fully remote environment.

Posted 8/14/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $42,000 - $52,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates proficiency in HRIS platforms and applicant tracking systems, with a strong focus on data entry, compliance, and onboarding processes. Exhibits exceptional organizational skills and attention to detail while managing sensitive employee information and supporting HR workflows.

Highest-signal resume keywords

HRIS Platform ProficiencyData Entry AccuracyOnboarding CoordinationI-9 and E-Verify ComplianceMicrosoft Office Suite Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data EntryHRIS PlatformsApplicant Tracking SystemsOnboarding ProcessesI-9 ComplianceE-Verify ComplianceDocument PreparationRecruitment CoordinationProcess ImprovementAd Hoc Reporting

Soft Skills

Strong Communication SkillsAttention to DetailOrganizational SkillsAbility to Manage Multiple PrioritiesDiscretion with Sensitive Information

Tools & Technologies

ZohoProjectsMicrosoft Office SuiteRipplingGustoBambooHROnPayZoho Recruit

Certifications & Qualifications

Associate's DegreeBachelor's Degree (Preferred)

Industry Keywords

HR ComplianceMulti-State HR ComplianceBehavioral HealthHealthcareRegulated Industries

About the role

Key responsibilities & impact

Perform data entry and maintain accurate employee records in HRIS platforms
Maintain and organize digital personnel files in compliance with internal standards and applicable regulations
Support benefits enrollment processes and respond to basic employee inquiries, escalating as needed
Assist in preparing and tracking HR documentation, including offer letters, employment verifications, and policy acknowledgments
Coordinate onboarding logistics for new hires across multiple client organizations
Follow up with hiring managers to ensure onboarding tasks are completed on time
Support I-9 and E-Verify completion in accordance with federal requirements
Handle sensitive employee information with discretion and in compliance with HIPAA standards
Assist with recruitment coordination, including scheduling interviews and communicating with candidates
Conduct pre-screen interviews and document candidate feedback in the applicant tracking system (ATS)
Help prepare job postings and maintain candidate pipelines across active requisitions
Assist the HR team with audits, tracker maintenance, and ad hoc reporting
Pitch in on special projects and process improvement initiatives
Help ensure HR workflows stay organized
Track and update project status using ZohoProjects

Requirements

What you’ll need

Associate's degree required; bachelor's degree preferred (HR, Business Administration, Psychology, or a related field)
1 or more years of experience in an HR, administrative, or recruiting support role
Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
Strong written and verbal communication skills
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities in a fast-paced, remote environment
Comfort handling sensitive and confidential information appropriately
Reliable internet connection and a dedicated remote workspace
Preferred: Experience with HRIS platforms such as Rippling, Gusto, BambooHR, or OnPay
Preferred: Familiarity with applicant tracking systems (Zoho Recruit or similar)
Preferred: Knowledge of I-9, E-Verify, and multi-state HR compliance requirements
Preferred: Experience supporting onboarding workflows across multiple locations or organizations
Preferred: Prior exposure to behavioral health, healthcare, or other regulated industries

Benefits

Comp & perks

Medical insurance
Generous paid time off
Fully Remote
EST working hours
Collaborative, supportive remote environment
Build your skills across recruiting, compliance, onboarding, and HR operations
Meaningful work supporting access to behavioral health and recovery services