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Executive Assistant, Receptionist
ATL TechnologyExecutive Assistant & Receptionist supporting ATL Technology CR Ltda., which partners with medical-device companies. Managing executives' calendars, reception, correspondence, events, records, expenses, and office supplies.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and multitasking abilities while managing executive calendars, preparing confidential documents, and coordinating logistics for events. Proficient in Microsoft Office and possesses advanced English communication skills, ensuring effective support across various departments.
Highest-signal resume keywords
Bachelor's Degree In Executive Secretarial Studies3+ Years Of Experience In Administrative RoleAdvanced English ProficiencyMicrosoft Office ProficiencyExcellent Organizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementDocument PreparationRecordkeepingExpense TrackingLogistics CoordinationDatabase MaintenanceInventory ManagementTravel ArrangementsMeeting SchedulingPresentation Editing
Soft Skills
Interpersonal SkillsCommunication SkillsAttention To DetailProactive AttitudeProfessional Demeanor
Industry Keywords
Office AdministrationExecutive SupportConfidential Document HandlingEvent CoordinationClient Interaction
About the role
Key responsibilities & impact- Manage and coordinate executive calendars, including scheduling meetings and travel arrangements
- Prepare, edit, and proofread confidential documents, presentations, and reports
- Serve as the primary point of contact for the office, screening and directing phone calls, emails, and correspondence
- Greet and welcome visitors, clients, and vendors
- Manage incoming and outgoing mail and courier/package shipments
- Maintain a tidy and presentable reception area and common office spaces
- Coordinate logistics for internal and external events, including room bookings and materials setup
- Handle filing, recordkeeping, and database maintenance
- Support the preparation and tracking of expenses and budgets
- Order and maintain inventory of office supplies
- Provide general administrative support to various departments as needed
Requirements
What you’ll need- Bachelor's degree or technical diploma in Executive Secretarial Studies, Office Administration, or a related field
- Minimum of 3 years of proven experience in a similar role
- Advanced English proficiency, written and spoken
- Strong proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Excellent organizational and multitasking skills, with strong attention to detail and ability to prioritize
- Outstanding interpersonal and communication skills, verbal and written
- Proactive, discreet, and professional demeanor
- Ability to work independently and collaboratively within a team
- Availability to work standard office hours
- Availability to work ON SITE
Benefits
Comp & perks- 🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account ATL Technology Website LinkedIn All Job Openings 1001 - 5000 employees Founded 1993 💰 Private equity on 2020-02 Improving Lives through Medical Device Innovation. Executive Assistant, Receptionist Job not on LinkedIn 🔥 0 minutes ago 🏢🏡 San Rafael de Alajuela – Hybrid ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨💼 Executive Assistant Apply Now Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
- Manage and coordinate executive calendars, including scheduling meetings and travel arrangements
- Prepare, edit, and proofread confidential documents, presentations, and reports
- Serve as the primary point of contact for the office, screening and directing phone calls, emails, and correspondence
- Greet and welcome visitors, clients, and vendors
- Manage incoming and outgoing mail and courier/package shipments
- Maintain a tidy and presentable reception area and common office spaces
- Coordinate logistics for internal and external events, including room bookings and materials setup
- Handle filing, recordkeeping, and database maintenance
- Support the preparation and tracking of expenses and budgets
- Order and maintain inventory of office supplies
- Provide general administrative support to various departments as needed 🎯 Requirements
- Bachelor's degree or technical diploma in Executive Secretarial Studies, Office Administration, or a related field
- Minimum of 3 years of proven experience in a similar role
- Advanced English proficiency, written and spoken
- Strong proficiency in Microsoft Office: Word, Excel, PowerPoint, and Outlook
- Excellent organizational and multitasking skills, with strong attention to detail and ability to prioritize
- Outstanding interpersonal and communication skills, verbal and written
- Proactive, discreet, and professional demeanor
- Ability to work independently and collaboratively within a team
- Availability to work standard office hours
- Availability to work ON SITE Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates About us Is Remote Rocketship legit? Privacy policy Terms of service Job board SEO course Remote Job Search MasterClass AI Apply Copilot OpenClaw job finder Find jobs using your resume Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs