Trainee – Document Controller
AtkinsRéalis
contract
Posted on:
Location Type: Hybrid
Location: Bangalore • 🇮🇳 India
Visit company websiteJob Level
Entry Level
About the role
- Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
- Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
- Follow-up with all stakeholders to monitor and closure as per the schedule for dates for drawings, specifications, software, technical manuals, and other documents.
- Prepare and maintain a filing system in various collaboration platforms like 4csmac, SharePoint as per project requirements.
- Manage the flow of correspondence in and out of the company through proper channels.
- Ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates.
- Protect and secure confidential information.
- Copy or scan materials; organize, maintain, and safeguard files and database.
- Review and verify project documents for completeness, format, and compliance with contract requirements.
- Submit project documentation to management for approval and transmit approved documents to customers.
- Distribute documentation to the project team and customers for review and comments.
- Receive, distribute, and track comments received from customers.
- Liaise with engineers, managers, customers, and other stakeholders to discuss the project status, prepare documents, or modify contract schedules.
- Liaise with document originators or engineers’ liaison to resolve discrepancies and expedite processing required changes to documents.
- Update changes of computerized or manual control records, release documents and notify affected departments.
- Provide support to other departments within the framework of the project.
Requirements
- Graduate in any discipline preferably from the technical background.
- Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Willing and proactive to work under tight deadlines and take ownership of the tasks assigned to him or her.
- Ability to manage the document control process independently with minimum supervision.
- Ability to utilize Word, Excel, PowerPoint, etc., as tools to enable effective evaluation of information and reporting to Management.
Benefits
- Varied, interesting and meaningful work.
- A hybrid working environment with flexibility and great opportunities.
- Opportunities for training and, as the team grows, career progression or sideways moves.
- An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.
- We at AtkinsRéalis are committed to developing its people both personally and professionally.
- Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents.
- We also actively support staff in achieving corporate membership of relevant institutions.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
document controldata accuracy verificationproject documentation reviewfiling system managementconfidential information protectiondocument compliancechange order processingtechnical manual preparationproject status reportingstakeholder liaison
Soft skills
effective communicationadaptabilityproactive work ethicownership of tasksindependent managementtime managementcollaborationproblem-solvingattention to detailcustomer service