athenahealth

Senior Executive Assistant

athenahealth

full-time

Posted on:

Location Type: Remote

Location: Remote • Massachusetts • 🇺🇸 United States

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Salary

💰 $64,000 - $110,000 per year

Job Level

Senior

Tech Stack

PMP

About the role

  • Manage executive calendar with strategic foresight, operating two weeks to four months ahead to anticipate needs and optimize time allocation
  • Provide daily calendar preparation and email briefings to ensure executive readiness for upcoming priorities
  • Proactively identify scheduling conflicts and resolve competing priorities with minimal executive involvement
  • Design and implement thoughtful calendar management processes that reflect executive priorities and maximize productivity
  • Co-own and manage operations project management alongside the Chief of Staff
  • Drive cross-functional collaboration and communication across the organization to ensure alignment and efficiency
  • Partner with the Chief of Staff and Communications teams on internal communications coordination for the CPOO organization
  • Identify process improvement opportunities and implement iterations that enhance team productivity and capacity
  • Establish and maintain workflows that optimize executive and team time
  • Leverage AI and productivity tools to drive automation, quality, and accuracy in executive operations and administrative workflows
  • Arrange detailed travel plans, itineraries, and meeting agendas
  • Process expense reports and manage invoices with accuracy and attention to detail
  • Prepare and format professional reports and presentations, including content development
  • Serve as a professional point of contact for internal and external stakeholders
  • Research, prioritize, and follow up on incoming issues and requests
  • Complete ad hoc assignments as directed by leadership

Requirements

  • Bachelor's degree preferred or equivalent experience in a strategic executive support role
  • 5+ years of Executive Assistant experience supporting C-suite or senior executives; experience in technology or healthcare organizations preferred
  • Demonstrated project management skills with ability to manage multiple complex initiatives simultaneously (Project Management Professional or equivalent certificate a plus)
  • Exceptional written and verbal communication skills with ability to interact professionally and strategically across all organizational levels
  • Deep expertise in operational best practices for highly busy executives
  • Experience leveraging AI tools and automation technologies to drive efficiency and quality
  • Proven ability to identify process improvements and implement operational iterations
  • Strong relationship-building skills with internal and external stakeholders
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams)
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
  • Remote work options
  • Commuter support
  • Employee assistance programs
  • Tuition assistance
  • Employee resource groups
  • Collaborative workspaces

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementproject managementprocess improvementreport preparationpresentation developmentexpense managementtravel planningschedulingautomationworkflow optimization
Soft skills
strategic foresightcommunicationrelationship buildingproblem solvingorganizational skillsattention to detailcollaborationprofessionalismprioritizationadaptability
Certifications
Bachelor's degreeProject Management Professional