Athena Global Advisors

Senior Creative Project Coordinator

Athena Global Advisors

full-time

Posted on:

Location Type: Hybrid

Location: Philadelphia • Pennsylvania • United States

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Job Level

Senior

About the role

  • Support project managers in day-to-day execution, including tracking timelines, deliverables, and project status
  • Build and maintain project plans and schedules to ensure clarity across workstreams
  • Operate independently across multiple projects, ensuring work is progressing with limited oversight
  • Proactively flag risks, delays, or gaps and escalate to project managers as needed
  • Help traffic assets between internal teams and client stakeholders
  • Schedule meetings, capture notes, and follow up on action items
  • Support project documentation, including status updates and summaries
  • Manage versioning and organization of creative files
  • Ensure final deliverables are properly proofed, approved, and handed off
  • Support QA processes and assist with proofreading when needed
  • Maintain clear naming conventions and structured file systems across projects
  • Help ensure consistency and quality across deliverables
  • Contribute to and help evolve team resources such as templates, checklists, and trackers
  • Help maintain and improve internal creative processes
  • Support onboarding of new PMs or team members on workflows and tools
  • Act as a reliable resource for questions related to process, tools, and asset flow
  • Offer input on ways to improve efficiency, collaboration, or asset flow

Requirements

  • 3-5 years of experience in project coordination or creative operations
  • Strong organizational skills and attention to detail
  • The ability to manage multiple timelines, deliverables, and communication threads
  • A proactive, solutions-oriented mindset with strong follow-through
  • Excellent verbal and written communication skills
  • Familiarity with project management tools like Workfront, Airtable, or similar
Benefits
  • Medical/Dental benefits including of 1K Health Reimbursement Account
  • Matching 401K
  • Generous PTO policy
  • Substantial Parental Leave Policy
  • Hybrid Work Environment (3 days on-site in Philadelphia, PA)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationcreative operationsproject planningrisk managementquality assuranceproofreadingdocumentation managementfile organizationversion control
Soft Skills
organizational skillsattention to detailproactive mindsetsolutions-orientedcommunication skillsfollow-throughcollaborationefficiency improvement