Virtual Admin Assistant
Ataraxis
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Provide comprehensive administrative support to the directors
- Manage their calendars, scheduling meetings, and preparing meeting agendas
- Maintain office supplies & merchandise by checking inventory and ordering items as needed
- Coordinate and schedule meetings, interviews, and appointments
- Maintain and update client and candidate databases in company CRM
- Prepare and distribute correspondence, reports, and documentation
- Handle incoming and outgoing communications
- Assist with the organization and coordination of company events
- Ensure compliance with company policies and procedures
Requirements
- Proven experience as an administrator or in a similar role
- Excellent organizational and time management skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills
Benefits
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportcalendar managementmeeting schedulingCRM managementreport preparationcorrespondence preparationinventory managementevent coordinationMicrosoft Office Suiteproblem-solving
Soft Skills
organizational skillstime managementwritten communicationverbal communicationmultitaskingprioritizationattention to detail