Executive Assistant – CEO

Astrix Security

Executive Assistant supporting the CEO and executive team at Oasis Security. Providing personalized, high-touch administrative, logistical, and personal support in a fast-paced environment.

Posted 5/8/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide administrative, logistical, and personal support to the CEO and executive team members
Track tasks and follow up on action items to ensure execution and closure
Manage complex calendar scheduling and travel coordination (including personal‑related needs)
Act as a trusted gatekeeper, prioritizing requests and maintaining discretion
Prepare for meetings, events, and hosting (professional and personal)
Handle expense reporting and reimbursements
Run errands, pickups/deliveries, and other household‑related tasks as needed
Maintain ongoing communication while ensuring confidentiality at all times

Requirements

What you’ll need

Minimum 5 years of experience in similar Personal Assistant or Executive Assistant role
Strong organizational skills and exceptional attention to detail
Ability to multitask and work effectively in a dynamic, fast‑paced environment
High level of professionalism, discretion, and strong work ethics
Positive, proactive, and service‑oriented personality
Excellent communication skills in English (written and verbal)
Proficiency with tools such as Google Calendar and Google Workspace
Flexibility to work beyond regular business hours and be available occasionally on weekends

Benefits

Comp & perks

Equal opportunity employer

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizational skillsattention to detailmultitaskingprofessionalismdiscretionwork ethicspositive personalityproactive attitudeservice orientationcommunication skills