Executive Assistant

Assort Health

Executive Assistant supporting the Co-CEO in a dynamic healthcare startup. Responsibilities include calendar management, communications, and operational support for a high-growth team.

Posted 5/26/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $130,000 - $170,000 per yearWebsite

About the role

Key responsibilities & impact

Own Jeff's calendar end-to-end: scheduling, rescheduling, conflict resolution, and prep
Manage complex, multi-stakeholder scheduling across investors, board members, customers, and internal leadership
Proactively surface & resolve scheduling conflicts
Ensure every meeting has the right prep materials, agendas, and context attached
Triage and manage Jeff's Superhuman inbox while adhering to response time SLAs
Draft email responses and external communications on Jeff's behalf, adhering to clear, professional, executive-level communication standards
Route inbound requests to the right people with appropriate context
Coordinate end-to-end travel logistics: flights, hotels, car rentals, itineraries
Support event logistics for conferences, offsites, investor meetings, and board meetings
Drive execution on special projects with clear timelines and accountability
Maintain organized documentation and SOPs in Notion
Manage Jeff's rhythm of business: weekly recurring meetings, monthly dinners, quarterly offsites, board cadence
Surface observations about how Jeff's time is being spent versus stated priorities

Requirements

What you’ll need

Experience as an Executive Assistant, demonstrating strong adaptability across varied operating styles
Strong attention to detail and organizational skills — consistently accurate in scheduling, communications, logistics, and managing competing priorities
Proactive communicator — you notice issues early and bring them up with a proposed solution; written communication is concise, professional, and clear
AI-native mindset — you actively use AI tools (ChatGPT, Claude, automation platforms) to work more efficiently. Bonus if you can share something you've built or automated
Proficiency with core tools (Google Calendar, Slack, Superhuman) and ability to learn new ones quickly — we run on Notion, Linear, and a range of AI-native workflows
Nice-to-haves: Experience coordinating board meetings, investor relations, or external stakeholder scheduling
Familiarity with healthcare or health-tech
Experience building SOPs, playbooks, or operational documentation from scratch
May not be the right fit if your experience is primarily in office management, nonprofit, or large corporate environments without fast-paced executive support.
You prefer analog systems (e.g., pen-and-paper) for task tracking
You'd need a long ramp-up period on modern productivity and AI tools.

Benefits

Comp & perks

💸 Competitive Compensation – Including salary *and* employee stock options so you share in our success.
📚 Lifelong Learning – Annual budget for professional development, plus training opportunities to help you grow.
💻 Office Setup Stipend – We’ll outfit your in-office workspace so comfy as it's productive.
🩺 Top-Tier Health Coverage – Medical, dental, and vision insurance, because your health comes first.
🏖 Unlimited PTO – We trust you to take the time you need to recharge and come back ready to crush it.
🥗 Meals & Snacks – Lunch, dinner, and snack breaks that fuel great ideas.
💪 Fitness Stipend – Your wellness matters. We reimburse monthly membership costs to support your health.
🚆 Commuter Benefits – We cover eligible transportation costs to make your trip to work easier.
👵 401(k) – Build your retirement savings.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

schedulingconflict resolutionlogistics managementemail draftingdocumentation managementSOP creationproject executionattention to detailorganizational skillsadaptability

Soft Skills

proactive communicationproblem-solvingprofessional communicationtime managementmulti-stakeholder coordinationconcisenessexecutive-level communicationobservational skillsprioritizationflexibility