Associations International

Events Manager, Part-time

Associations International

part-time

Posted on:

Location Type: Hybrid

Location: Lexington • Kentucky • United States

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About the role

  • Manage the full lifecycle of WBCA events, including pre-event planning, on-site execution, and post-event evaluation.
  • Develop and manage detailed project timelines, ensuring deadlines, deliverables, and accountability across stakeholders.
  • Collaborate with WBCA leadership and internal teams to align event logistics with organizational goals.
  • Create and oversee on-site staffing plans, including schedules, roles, and points of contact.
  • Provide hands-on, on-site leadership to ensure smooth execution and high-quality attendee experiences.
  • Manage speaker logistics, including confirmations, contracts, materials, and travel or lodging support as needed.
  • Coordinate with marketing and communications partners to ensure accurate speaker and program information for promotional materials.
  • Lead coordination with A/V providers and hotel partners to specify technical needs and supervise on-site production.
  • Manage the A/V RFP process, contracting, on-site oversight, and post-event invoice reconciliation.
  • Research, contract, and manage the event or convention mobile app, including content uploads and ongoing updates.
  • Support the management of third-party vendors, including contracts and operational logistics.
  • Coordinate logistics related to meeting space, room blocks, food and beverage, and event flow.
  • Develop and manage event budgets within assigned areas of responsibility (e.g., A/V, event technology).
  • Review, reconcile, and resolve vendor invoices and billing discrepancies.
  • Identify opportunities for cost savings while maintaining event quality and professionalism.

Requirements

  • Minimum of 5 years of experience in event management, project planning, operations, or a related field.
  • Experience working in a professional association, nonprofit, or client-services environment preferred.
  • Bachelor’s degree in business, hospitality, or a related field—or an equivalent combination of education and experience.
  • Strong project management, organizational, and time-management skills.
  • Demonstrated experience negotiating and managing hotel, A/V, and vendor contracts.
  • Excellent written and verbal communication skills.
  • Marketing-savvy with strong problem-solving and decision-making abilities.
  • Proficiency with Microsoft Office and standard business technology.
  • Self-starter with a positive, adaptable, and collaborative approach.
  • Ability to succeed in a fast-paced, team-oriented environment.
Benefits
  • Part-time position with flexibility and variable hours based on event schedules
  • Travel required for site visits and on-site event management
  • Impact: This role supports an organization focused on leading, serving, and uniting coaches of women's basketball for the good of the game and those who play it.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
event managementproject planningoperationsbudget managementcontract negotiationvendor managementA/V managementlogistics coordinationmobile app managementtime management
Soft Skills
organizational skillscommunication skillsproblem-solvingdecision-makingcollaborative approachadaptabilityleadershipattention to detailself-starterteam-oriented