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Benefits & Leave Management Administrator
AssistRxBenefits & Leave Management Administrator responsible for coordinating employee benefits and leaves. Supporting compliance and vendor coordination in a hybrid work environment.
About the role
Key responsibilities & impact- Administers daily benefits processing, including new enrollments, status changes, and terminations in HRIS and vendor systems.
- Supports administration of employee benefit programs including medical, dental, vision, life insurance, disability, HSA/FSA, COBRA, and 401(k).
- Coordinates and administers employee leave of absence programs, including FMLA, workers’ compensation, ADA accommodations, and other applicable leaves.
- Tracks leave cases, maintains accurate records, and ensures timely communication with employees, managers, and third-party administrators.
- Assists in ensuring compliance with federal, state, and local regulations related to benefits and leave administration.
- Responds to employee inquiries regarding benefits and leave policies, escalating complex issues to the Benefits Manager as needed.
- Prepares and processes required documentation, including enrollment forms, leave notices, certifications, and return-to-work documentation.
- Maintains and updates benefit and leave administration procedures and documentation.
- Assists with benefits orientation for new hires and open enrollment activities.
- Coordinates with benefits vendors and third-party administrators to resolve routine issues and ensure accurate data exchange.
- Audits benefits and leave data for accuracy and assists with reconciliation of billing and premium reports.
- Supports preparation of compliance filings and documentation (e.g., 1095-C forms, leave reporting).
- Generates standard reports related to benefits and leave activity for internal use.
- Maintains confidentiality of employee records and sensitive information.
- Performs other HR-related duties as assigned.
Requirements
What you’ll need- Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent work experience.
- 5+ years of experience in benefits administration, leave management, or HR operations preferred.
- Working knowledge of FMLA, ADA, COBRA, HIPAA, and other applicable laws and regulations.
- Strong organizational skills with attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Strong interpersonal and communication skills.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in Microsoft Office Suite and HRIS systems.
- Previous experience using ADP WorkforceNow and Total Absence Management preferred.
- Analytical and problem-solving skills.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
benefits administrationleave managementHR operationsFMLAADACOBRAHIPAAMicrosoft Office SuiteHRIS systemsADP WorkforceNow
Soft Skills
organizational skillsattention to detailinterpersonal skillscommunication skillsdiscretionanalytical skillsproblem-solving skillsability to manage multiple tasksability to meet deadlinesability to handle sensitive information