AP & Accounting Specialist

Assistantly

AP & Accounting Specialist managing accounts payable and general accounting operations for multiple entities. Optimizing workflows and ensuring compliance in a fast-paced environment.

Posted 6/8/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Own end-to-end accounts payable processes, including invoice intake, GL coding, approval routing, and vendor payments via Ramp Bill Pay
Manage and optimize Ramp platform configurations for corporate cards and AP workflows
Code and classify expenses across multiple entities and business dimensions in Rillet
Review and approve expenses for policy and accounting compliance
Serve as the primary vendor contact for payment status and AP inquiries, proactively following up and resolving discrepancies
Support employees with expense reporting and Ramp usage questions
Manage the full vendor lifecycle, including onboarding, maintaining documentation, periodic reviews, and offboarding in coordination with Legal and Finance
Collect and verify vendor tax documentation, leading annual 1099 filings in Ramp
Implement automation for recurring transactions to streamline AP processes
Support month-end close activities with AP accruals, journal entries, aging review, rollforwards, and balance sheet reconciliations
Maintain organized audit and compliance documentation
Assist the Accounting Manager and Senior Accountant on special projects and continuous workflow improvements

Requirements

What you’ll need

3+ years of experience in accounts payable, expense management, or accounting
Proven experience owning end-to-end accounts payable processes from invoice intake through vendor payment
Hands-on experience using Ramp (Bill Pay and Corporate Cards) for AP and expense management workflows
Proficiency with accounting/ERP systems such as Rillet, QuickBooks Online, NetSuite, or Xero
Working knowledge of GAAP, including GL coding, accruals, account reconciliations, and multi-dimensional accounting structures
Experience supporting month-end close activities related to AP (accruals, journal entries, aging review, balance sheet reconciliations)
Experience serving as a primary point of contact for vendors regarding payment status and accounts payable inquiries
Experience supporting internal employees with expense reporting and corporate card/expense tool usage
Experience coordinating with Legal and Finance stakeholders on vendor onboarding and compliance documentation
Business-fluent English
Ability to work US Pacific Time hours

Benefits

Comp & perks

Paid US holidays
Paid wellness days
Health & wellness allowance
Monthly profit sharing
AI, Operations, and Leadership upskilling
Dedicated Success Manager and long-term placement support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

accounts payableexpense managementGL codingaccrualsaccount reconciliationsmulti-dimensional accountingvendor onboardingautomationjournal entriesbalance sheet reconciliations

Soft Skills

communicationproblem-solvingorganizational skillsattention to detailproactive follow-upcollaborationcustomer service