AI Content Specialist
SuperSummary
Executive Assistant, Operations Specialist
Assistantly
full-time
Posted on:
Origin: • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Prepare comprehensive executive briefings and attendee profiles using multiple AI platforms
- Conduct comprehensive calendar reviews to anticipate meetings, deadlines, and travel; proactively flag priorities and conflicts using AI-powered scheduling tools
- Create meeting agendas with objectives, time allocations, and desired outcomes; prepare strategic talking points and contact research
- Compile and organize supporting materials digitally and conduct post-meeting debriefs capturing action items
- Manage executive inbox by sorting, prioritizing, and summarizing communications using AI tools
- Execute comprehensive calendar management with AI-assisted scheduling, rescheduling, and appointment confirmation
- Maintain and update digital databases for relationship management; draft and format documents and presentations with AI tools
- Organize meeting agendas, capture notes with AI transcription tools, and distribute action items
- Create, edit, and schedule LinkedIn content and support executive digital presence and content strategy
- Research and book executive travel; identify and vet conference opportunities and assemble itineraries
- Handle basic bookkeeping and expense reporting and organize receipts using AI-assisted financial tools
Requirements
- Previous experience as Executive Assistant or Operations Coordinator with demonstrated proficiency across multiple AI platforms (must-have)
- Portfolio, sample projects, or documentation showcasing AI integration across VA responsibilities (must-have)
- Experience supporting C-level executives with complex briefing preparation and stakeholder research (must-have)
- Strong prompt engineering skills to optimize AI tool outputs for research, scheduling, and document preparation
- Proven ability to synthesize complex information into clear, actionable executive briefings
- Initiative-taking mindset with demonstrated ability to identify and implement AI-powered operational improvements
