Assistantly

Real Estate Virtual Assistant

Assistantly

full-time

Posted on:

Origin:  • 🇨🇴 Colombia

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Job Level

Mid-LevelSenior

About the role

  • Manage executive inbox and correspondence
  • Organize calendars, schedule meetings, and confirm appointments
  • Track tasks, projects, and deadlines to ensure nothing slips
  • Prepare agendas, documents, and notes for meetings
  • Organize files, documents, and data for easy access
  • Book travel and manage itineraries
  • Conduct light research to support decision-making
  • Manage MLS listings and property data entry
  • Coordinate transaction timelines and communication
  • Schedule showings, open houses, and vendor appointments
  • Create flyers, listing presentations, and marketing collateral
  • Post properties online and on social media
  • Handle client communication and follow-up
  • Research comps, market data, and neighborhood insights

Requirements

  • Minimum 3+ years of real estate admin or transaction coordination experience
  • Strong communication and collaboration skills with agents, brokers, and clients
  • Highly organized, consistent, and proactive in managing property timelines and marketing tasks
  • Problem-solver with attention to detail — ensures contracts, data, and tasks are handled accurately
  • Growth-oriented professional seeking a long-term partnership with opportunities to scale