Dispatcher Admin, Virtual Assistant
Genius Agency
Job Level
Mid-LevelSenior
About the role
- Manage executive inbox and correspondence
- Organize calendars, schedule meetings, and confirm appointments
- Track tasks, projects, and deadlines to ensure nothing slips
- Prepare agendas, documents, and notes for meetings
- Organize files, documents, and data for easy access
- Book travel and manage itineraries
- Conduct light research to support decision-making
- Manage MLS listings and property data entry
- Coordinate transaction timelines and communication
- Schedule showings, open houses, and vendor appointments
- Create flyers, listing presentations, and marketing collateral
- Post properties online and on social media
- Handle client communication and follow-up
- Research comps, market data, and neighborhood insights
Requirements
- Minimum 3+ years of real estate admin or transaction coordination experience
- Strong communication and collaboration skills with agents, brokers, and clients
- Highly organized, consistent, and proactive in managing property timelines and marketing tasks
- Problem-solver with attention to detail — ensures contracts, data, and tasks are handled accurately
- Growth-oriented professional seeking a long-term partnership with opportunities to scale
