Virtual Executive Assistant – LATAM, PH, Eastern EU

Assistant Launch

Executive Assistant supporting high-caliber clients in diverse industries. Emphasis on administrative tasks, project coordination and utilizing AI tools for efficiency.

Posted 4/11/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

- Own the admin so your client can focus on what matters.
- Manage calendars, inboxes, and scheduling with precision
- Coordinate travel (flights, hotels, itineraries, last-minute changes)
- Handle client and vendor communication as the first point of contact
- Track expenses, prepare reports, and manage documentation
- Research topics, summarize findings, and support decision-making
- Coordinate projects, track deadlines, and follow up on action items
- Handle personal tasks when needed (appointments, reservations, errands)
- Maintain strict confidentiality on sensitive business and personal matters

Requirements

What you’ll need

- Strong administrative skills (email management, project coordination, research)
- Proficiency with common tools (CRM systems, project management software, MS Office/Google Workspace)
- Excellent written and verbal communication
- Organized, detail-oriented, and able to juggle multiple priorities
- Proactive problem-solver who doesn't wait to be told what to do
- Comfortable with technology and eager to learn new tools (including AI)
- High emotional intelligence and professionalism
- Track record of reliability and follow-through

Benefits

Comp & perks

- Fully remote
- Weekly pay, at and above industry standard
- Performance bonuses and salary reviews
- Paid vacation and holidays
- Health and learning stipends
- Access to AI training and tools
- Clear paths to advancement

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative skillsemail managementproject coordinationresearch

Soft Skills

written communicationverbal communicationorganizeddetail-orientedproactive problem-solverhigh emotional intelligenceprofessionalismreliabilityfollow-through