Virtual Assistant – Construction, Administration

Assist World

Virtual Assistant supporting a residential construction company’s administration, project systems, supplier records, compliance, and marketing. Managing Buildertrend, Xero, Monday.com, documentation, communications, and digital content.

Posted 8/14/2026full-timeRemote • 🇵🇭 PhilippinesMid-LevelSenior💰 $900 - $1,100 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in project coordination and administration, with proficiency in Buildertrend, Xero, and Microsoft Office Suite. Capable of managing supplier relationships, project documentation, and compliance tracking while maintaining strong organizational and communication skills.

Highest-signal resume keywords

Buildertrend ExperienceXero ExperienceMicrosoft Office Suite ProficiencyProject CoordinationOrganizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Project Cost TrackingJob ReconciliationPurchase Order ManagementSupplier Database MaintenanceDocument PreparationPDF EditingCompliance TrackingChange Order AssistanceSocial Media ManagementDigital Marketing Asset Maintenance

Soft Skills

Strong Communication SkillsAttention to DetailProblem-Solving SkillsProactive AttitudeAdaptability

Tools & Technologies

Monday.comCanvaLinkedInHouzzVimeo

Industry Keywords

Supplier ManagementProject DocumentationHealth and Safety DocumentationConfidentialityClient Correspondence

About the role

Key responsibilities & impact

Process and allocate supplier bills within Buildertrend and Xero.
Complete job reconciliations and assist with project cost tracking.
Set up suppliers and subcontractors in Buildertrend and Xero.
Create and maintain job records and upload project documentation.
Prepare and manage purchase orders and filing systems.
Track certification requests and assist with change orders and scheduling updates.
Coordinate reports, applications, project photos, and stakeholder documentation.
Prepare owner contracts and respond to owner information requests.
Support end-of-build communications, handover information, client correspondence, and project documentation.
Process supplier registrations, trade applications, onboarding, insurance forms, and compliance records.
Maintain supplier databases and records.
Manage social media content and update company website content.
Assist with LinkedIn, Houzz, Vimeo, and other online platforms.
Create marketing materials using Canva and coordinate industry award submissions.
Upload project media and maintain digital marketing assets.
Organise health and safety documentation and assist with compliance tracking.
Maintain Buildertrend, Monday.com, Microsoft Office, and associated business systems.
Assist with PDF editing, document preparation, system training, and process improvement.
Monitor and respond to emails, coordinate meetings, support management communications, and coordinate apprentice recruitment communications.

Requirements

What you’ll need

Previous experience in administration, virtual assistance, project coordination, or office management.
Strong organisational skills with the ability to manage multiple tasks simultaneously.
High level of written and verbal communication skills.
Experience with Microsoft Office Suite.
Experience using Buildertrend, Xero, Monday.com, or similar project management/accounting software is highly desirable.
Ability to work independently and meet deadlines.
Strong attention to detail and accuracy.
Proactive and self-motivated.
Reliable and accountable.
Strong problem-solving skills.
Adaptable and willing to learn new systems and processes.
Able to maintain confidentiality and handle sensitive information responsibly.
Availability for 40 hours per week, 8am–4pm Eastern Australian Time.

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
No tracker
Full-time schedule of 40 hours per week
Ongoing system training
Training modules relating to business software and procedures