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Executive Assistant, AI-Savvy
Assist WorldExecutive Assistant working directly with a fast-growing media business founder. Managing schedules and personal administration while utilizing AI and tech tools.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates exceptional organizational and time management skills, with a strong ability to manage calendars, communications, and travel arrangements. Proficient in handling confidential information and conducting outreach while maintaining professionalism and discretion.
Highest-signal resume keywords
Executive Assistant ExperienceOrganizational SkillsWritten CommunicationAI Workflows and AutomationApplicant Tracking Systems
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationEmail DraftingResearch SkillsProblem Solving
Soft Skills
Time ManagementProactivityConfident CommunicationProfessional Discretion
Tools & Technologies
ChatGPTClaudeSlackWhatsAppMCP
Industry Keywords
Executive SupportAdministrative ProjectsClient OutreachHiring InterviewsConfidential Information Handling
About the role
Key responsibilities & impact- Manage calendars, inboxes, meetings and scheduling
- Book international travel, accommodation and manage visa applications
- Coordinate reservations, gifting and other personal administration
- Draft professional emails and communications on behalf of the founder
- Conduct research and complete ad hoc administrative projects
- Support operational tasks across the business when required
- Carry out targeted outreach via email to clients, candidates or partners
- Join hiring interviews when needed and confidently represent the business
- Handle confidential information with professionalism and discretion
Requirements
What you’ll need- 4+ years' experience as an Executive Assistant or in a similar role
- Exceptional organisational and time management skills
- Excellent written and verbal English communication
- Strong copywriting ability with a natural, professional writing style
- Confident speaking with candidates, clients and stakeholders
- Highly proactive with a strong bias towards taking action
- Able to work independently and solve problems before escalating them
- Comfortable juggling multiple priorities in a fast-moving environment
- Experience with ChatGPT
- Experience with Claude
- AI workflows and automation
- MCP (Model Context Protocol) or similar AI integrations
- Experience with Slack
- Experience with WhatsApp
- Experience with Applicant Tracking Systems (ATS)
Benefits
Comp & perks- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- NO TRACKER. NO PROBLEM