Executive Virtual Assistant – CRM, Lead Management, Administrative Support – Legal Industry

Assist World

Executive Virtual Assistant supporting a U.S.-based law practice specializing in Business and Immigration Law. Proactive management of leads, client communication, and administrative duties.

Posted 5/22/2026full-timeRemote • 🇿🇦 South AfricaSenior💰 $800 - $1,100 per monthWebsite

About the role

Key responsibilities & impact

Manage incoming leads from marketing channels
Track all inquiries within the CRM (GoHighLevel)
Ensure leads are properly categorized and updated
Collect initial information from prospective clients
Schedule consultations between the attorney and prospective clients
Maintain accurate CRM records and lead history
Follow up with prospective clients via email, text, and phone
Maintain structured follow-up timelines for leads
Confirm appointments and ensure clients have required information
Manage meeting scheduling and calendar coordination
Organize client-related communications and reminders
Review incoming emails and identify messages requiring attention
Assist with mass email campaigns and automate emails
Support administrative organization of the practice

Requirements

What you’ll need

Highly proactive and self-driven
Organized and detail-oriented
Comfortable managing leads and business inquiries
Able to track multiple follow-ups and maintain structured workflows
Resourceful and capable of identifying opportunities to improve processes
Professional and confident communicating with potential clients
Able to work independently with minimal supervision

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Assist World Website LinkedIn All Job Openings 51 - 200 employees Founded 2022 🎯 Recruiter 🤝 B2B Recruitment
B2B <Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams. Executive Virtual Assistant – CRM, Lead Management, Administrative Support – Legal Industry Job not on LinkedIn 🔥 0 minutes ago 🇿🇦 South Africa – Remote 💵 $800 - $1.1k / month ⏰ Full Time 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage incoming leads from marketing channels
Track all inquiries within the CRM (GoHighLevel)
Ensure leads are properly categorized and updated
Collect initial information from prospective clients
Schedule consultations between the attorney and prospective clients
Maintain accurate CRM records and lead history
Follow up with prospective clients via email, text, and phone
Maintain structured follow-up timelines for leads
Confirm appointments and ensure clients have required information
Manage meeting scheduling and calendar coordination
Organize client-related communications and reminders
Review incoming emails and identify messages requiring attention
Assist with mass email campaigns and automate emails
Support administrative organization of the practice 🎯 Requirements
Highly proactive and self-driven
Organized and detail-oriented
Comfortable managing leads and business inquiries
Able to track multiple follow-ups and maintain structured workflows
Resourceful and capable of identifying opportunities to improve processes
Professional and confident communicating with potential clients
Able to work independently with minimal supervision Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Virtual Assistant, Intake Specialist 🔥 12 hours ago ReWorks Solutions 201 - 500 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Intake Coordination Virtual Assistant in remote role coordinating intake processes and managing documentation efficiently within an ABA environment. 🇿🇦 South Africa – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant 🔥 13 hours ago Remote Recruitment 11 - 50 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Remote Executive Assistant providing comprehensive support to a senior executive in South Africa. Exceptional organisational skills required for managing competing priorities. 🇿🇦 South Africa – Remote 💵 R25k / month ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Healthcare Virtual Assistant 🔥 22 hours ago SnappyCX 11 - 50 🤝 B2B ☁️ SaaS Website LinkedIn All Job Openings Healthcare Assistant working directly with US healthcare providers and clients. Supporting both front-office and back-office functions in various administrative tasks for healthcare practices. 🇿🇦 South Africa – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant – Founder & CEO 🕒 May 14 Talent Sam 11 - 50 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Executive Assistant supporting the CEO in a multi-entity organization focused on leadership, AI strategy, and global speaking engagements. Requires strong organizational skills and HubSpot experience. 🇿🇦 South Africa – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant 🕒 May 13 Talent Sam 11 - 50 🎯 Recruiter 👥 HR Tech 🤝 B2B Website LinkedIn All Job Openings Executive Assistant responsible for managing schedules, coordinating communications, and handling administrative tasks for senior leadership in a fast-paced environment. 🇿🇦 South Africa – Remote ⏰ Full Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Soft Skills

proactiveself-drivenorganizeddetail-orientedcomfortable managing leadsable to track multiple follow-upsresourcefulprofessional communicationconfident communicationindependent work