Administrative Assistant – Operations Coordinator

Assist World

Administrative Assistant & Operations Coordinator for a coaching and consulting business. Responsible for client coordination, event support, and operational assistance in a growing startup environment.

Posted 5/20/2026part-timeRemote • 🇿🇦 South AfricaMid-LevelSenior💰 $500 - $800 per monthWebsite

About the role

Key responsibilities & impact

Manage calendars, scheduling, and speaking engagements
Coordinate travel logistics and itineraries
Ensure scheduling alignment to prevent overbooking and conflicts
Assist with inbox organization and communication follow-up
Follow up with prospective and existing coaching clients
Coordinate communication with financial advisors and industry contacts
Maintain strong responsiveness and relationship management standards
Track leads, conversations, and follow-up activity
Assist in building and organizing a CRM system for the coaching business
Help evaluate and maintain technology and workflow systems
Create organizational processes to improve efficiency and scalability
Assist with planning and coordinating in-person events throughout the year
Communicate with vendors and venue partners
Coordinate logistics, materials, timelines, and pre-event organization
Help manage event-related administrative details
Support basic social media posting and content coordination
Help maintain visibility and communication consistency across channels

Requirements

What you’ll need

Strong organizational and multitasking abilities
Comfortable working in a startup or fast-growing business environment
Highly adaptable and flexible with changing priorities
Strong communication and follow-up skills
Experience coordinating schedules, events, or client communications
Self-starter who can operate independently
Positive and professional demeanor
Comfortable wearing multiple hats and supporting multiple initiatives simultaneously
Experience supporting executives, coaches, consultants, or entrepreneurs preferred
Familiarity with CRM systems and workflow tools preferred
Event coordination experience preferred
Social media coordination experience preferred
Client-facing experience strongly preferred

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event coordinationCRM systemsworkflow toolsschedulingclient communicationssocial media coordinationlead trackingcommunication follow-uporganizational processestravel logistics

Soft Skills

organizational abilitiesmultitaskingadaptabilityflexibilitycommunication skillsself-starterpositive demeanorprofessionalismrelationship managementresponsiveness