Office & Executive Assistant – Property Management

Assist World

Office and executive assistant managing calls and emails while supporting property management operations. Enhancing efficiency through administrative support in a fully remote environment.

Posted 5/20/2026full-timeRemote • 🇿🇦 South AfricaMid-LevelSenior💰 $1,200 - $1,600 per monthWebsite

About the role

Key responsibilities & impact

Monitor and manage incoming calls, emails, and voicemails
Review tenant requests via property management system
Coordinate non-emergency maintenance requests with vendors
Route inquiries to appropriate departments or personnel
Maintain organized records of communications and requests
Ensure timely responses to tenants and stakeholders
Review maintenance requests submitted via tenant portal
Dispatch appropriate vendors for non-emergency issues
Track progress and follow up on completion
Maintain communication between tenants and vendors
Manage CEO calendar and scheduling
Coordinate travel arrangements
Attend virtual meetings, courses, or trainings
Transcribe meetings and summarize key points/action items
Assist with administrative tasks for leadership

Requirements

What you’ll need

Strong written and verbal English communication
High attention to detail and organizational skills
Ability to multitask across operations and executive support
Professional and polished demeanor
Strong tech literacy and ability to learn new systems quickly
Experience in property management or real estate preferred
Prior executive assistant experience preferred
Bilingual (English/Spanish) highly preferred
Experience with transcription or note-taking in meetings

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

property management systemtranscriptionnote-taking

Soft Skills

written communicationverbal communicationattention to detailorganizational skillsmultitaskingprofessional demeanortech literacyability to learn new systemsexecutive support