Executive Assistant – Strategic Operations Coordinator, AI, Salesforce

Assist World

Executive Assistant supporting leadership in a micro private equity firm and pet care organization. Managing workflows and enhancing operational efficiency using AI tools and best practices.

Posted 5/12/2026full-timeRemote • 🇿🇦 South AfricaMid-LevelSenior💰 $1,500 - $1,800 per monthWebsite

About the role

Key responsibilities & impact

Manage multiple inboxes and calendars across two companies
Prioritize communications and flag urgent matters
Draft and respond to emails on behalf of the executive
Coordinate meetings, scheduling, travel, and follow-ups
Organize tasks, action items, and ongoing priorities
Prepare summaries and follow-up communications from recorded meetings and calls
Assist in organizing systems, documentation, and internal workflows
Use Claude and other AI tools to support operational workflows
Improve AI-generated outputs to ensure professional, human-quality communication
Help develop and maintain SOPs (Standard Operating Procedures)
Identify opportunities to improve processes and operational efficiency
Conduct business, vendor, and market research
Evaluate software tools and operational alternatives
Support due diligence and operational review processes
Assist with relationship management and business development activities
Help maintain project organization across multiple initiatives
Anticipate needs and proactively solve problems
Provide thoughtful feedback and recommendations
Help the executive stay organized, focused, and accountable
Gradually take ownership of recurring operational responsibilities
Serve as a trusted operational partner over time

Requirements

What you’ll need

Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role
Excellent written and verbal English communication skills
Strong organizational and time-management abilities
Experience managing executive inboxes and calendars
Comfortable handling confidential information
High attention to detail and follow-through
Strong internet research and analytical skills
Self-starter with strong initiative and problem-solving ability
Strong proficiency with Claude AI or similar AI productivity tools
Familiarity with Gmail, Google Workspace, and common productivity tools
Experience with project management platforms and SOP documentation
Comfortable learning new software quickly
Familiarity with CRM systems such as Salesforce is a plus

Benefits

Comp & perks

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

executive supportcalendar managementemail draftingtask organizationSOP developmentbusiness researchvendor evaluationoperational efficiencyproject managementanalytical skills

Soft Skills

communication skillsorganizational abilitiestime-managementattention to detailproblem-solvinginitiativerelationship managementproactive approachfeedback provisiontrustworthiness