FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Executive Assistant – Operations & Admin VA
Assist WorldVirtual Assistant supporting a VP of Operations & Finance at a fast-growing company. Responsibilities include organizing documents, managing calendars, and supporting project coordination.
About the role
Key responsibilities & impact- Support a VP of Operations & Finance at a fast-growing company
- Digitize and organize large volumes of documents (Google Drive)
- Maintain structured filing systems (digital + inbox)
- Organize inbox using folders, labels, and automations
- Track and manage corporate credit card expenses
- Match receipts to transactions
- Prepare expense reports for accounting
- Support ongoing construction project coordination
- Track invoices and ensure proper documentation
- Manage both personal + professional calendar
- Schedule meetings, appointments, and commitments
- Act as a right-hand support to a senior executive
- Help prioritize tasks and improve workflow efficiency
- Assist with ad hoc admin tasks
Requirements
What you’ll need- 3+ years experience as a VA / EA / Operations Assistant
- Strong organizational skills (borderline OCD in a good way)
- Proactive and independent (doesn’t wait to be told everything)
- Comfortable supporting senior-level executives
- Strong attention to detail
- Able to handle both structured and unstructured environments
- Trustworthy and reliable
- Must Have: Google Workspace (Docs, Drive, Gmail)
- Calendar management tools
- Nice to Have: Sage Intacct (or any accounting software)
- Light bookkeeping experience
- Experience with automation tools
- Comfortable using AI tools
Benefits
Comp & perks- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementexpense reportinglight bookkeepingdocument digitizationautomation toolsinvoice trackingreceipt matchingworkflow efficiencyGoogle WorkspaceSage Intacct
Soft Skills
organizational skillsproactiveindependentattention to detailtrustworthyreliableability to prioritize taskssupporting senior executivesadaptabilityefficiency improvement