Assist World

Project Management VA

Assist World

full-time

Posted on:

Location Type: Remote

Location: South Africa

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About the role

  • Attend meetings and support program manager recording detailed meeting notes to capture:
  • Key decisions
  • Action items & owners
  • Timelines
  • Ricks & Blockers
  • Mitigation plans
  • Translate discussions and notes into clear, concise updates using a structured and repeatable format
  • Ensure updates are timely, accurate, actionable and easy for stakeholders to digest
  • Follow up with team members to keep work moving forward
  • Convert meeting outcomes into updates and new tasks within our project plans in our project management platform (Wrike)
  • Help maintain the overall organization and health of the project plans and management platform
  • Ensure project plans are up to date through the project lifecycle
  • Flag and follow up on unassigned tasks, missing deadlines and incomplete details
  • Support ongoing improvements to workflows, dashboards and tools in Wrike
  • Schedule and coordinate meetings across cross-functional teams
  • Manage calendars to align stakeholders and avoid conflicts
  • Support meeting agenda creation to ensure discussions are focused and productive
  • Ensure meetings have the right attendees and context ahead of time
  • Help build and refine repeatable workflows (“blueprints”)
  • Assist with inbox organization and prioritization
  • Organize files and ensure a clean, accessible source of truth
  • Support general operational tasks as needed

Requirements

  • Fluent in written and spoken English
  • Availability to work Mountain Standard Time (MST) hours (9am-5pm)
  • Exceptional attention to detail and accuracy
  • Strong organizational and time management skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience with Google Suite (Google Sheets, Docs and Slides)
  • Experience with project management tools (preferred)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementworkflow improvementmeeting coordinationtask managementagenda creationinbox organizationfile organizationattention to detailtime managementmulti-priority management
Soft Skills
communicationorganizational skillsdetail-orientedproactivecollaborationadaptabilityproblem-solvingstakeholder managementfocusproductivity