Assist World

Finance & Operations Virtual Assistant – Executive Support

Assist World

part-time

Posted on:

Location Type: Remote

Location: South Africa

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $500 - $700 per month

About the role

  • Manage Accounts Payable: Receive vendor invoices via email, upload and process invoices in Bill.com, track payment status and ensure accuracy
  • Manage Accounts Receivable: Create and issue client invoices via Bill.com, send professional invoice emails to senior stakeholders, follow up politely on overdue invoices
  • Maintain clear records of invoices, payments, and outstanding balances
  • Coordinate with external bookkeepers and accountants
  • Support payroll administration using Gusto
  • Track hours and payments for contractors (1099s)
  • Assist with onboarding new hires and interns, maintain organized HR records
  • Support internal operations and back-office workflows, assist with travel planning and logistics
  • Handle ad hoc administrative and operational tasks

Requirements

  • 3–5+ years experience in finance admin, operations, or executive support
  • Hands-on experience with Accounts Payable & Accounts Receivable
  • Strong written English and professional email communication skills
  • High attention to detail and strong organizational habits
  • Comfortable handling confidential financial and HR information
  • Ability to communicate professionally with senior-level stakeholders
  • Proactive, dependable, and process-driven
  • Prior experience with Bill.com (nice-to-have)
  • Experience using Gusto or similar HR/payroll systems (nice-to-have)
  • Background supporting consulting, professional services, or finance-driven businesses (nice-to-have)
  • College degree (preferred but not required)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
Accounts PayableAccounts Receivableinvoice processingpayroll administrationfinancial record keepingcontractor payment trackingonboardingadministrative supportoperational supportlogistics planning
Soft skills
written communicationorganizational skillsattention to detailprofessional communicationproactivedependableprocess-drivenconfidentiality handlinginterpersonal skillstime management