Assist World

Executive Assistant, Venture Capital Fund Support

Assist World

part-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇭 Philippines

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Salary

💰 $500 - $700 per month

Job Level

Mid-LevelSenior

Tech Stack

Switching

About the role

  • Own calendar management: scheduling, rescheduling, and prioritizing meetings across multiple stakeholders
  • Keep meetings organized: agendas, confirmations, reminders, and follow-ups
  • Manage inbox triage (as assigned): flag urgent items, draft responses, organize threads, and maintain follow-up lists
  • Maintain a structured task/to-do system to ensure nothing falls through the cracks
  • Track key portfolio items and recurring needs across 25+ companies (requests, follow-ups, reporting status)
  • Coordinate collection of portfolio company updates and routine reporting
  • Organize and maintain portfolio records, meeting notes, and reference documents
  • Support board-related logistics (scheduling, prep reminders, organizing materials)
  • Support fundraising workflows by coordinating communications with prospective and existing investors
  • Schedule meetings, track outreach status, and maintain CRM/pipeline notes (as directed)
  • Organize investor materials and keep key documents accessible and version-controlled
  • Assist with event/travel scheduling related to fundraising and investor meetings
  • Create and refine SOPs and internal documentation as workflows evolve
  • Build simple trackers and dashboards (spreadsheets/Notion/Airtable—depending on the tool stack)
  • Improve operational rhythm by standardizing meeting notes, action items, and follow-up systems
  • Comfortable learning and using modern tools for productivity and documentation
  • Nice-to-have: familiarity with workflow automations (e.g., Zapier) and tools like Notion
  • Maintain strict confidentiality and professional discretion
  • Follow company security procedures for access, sharing, and document handling
  • Be comfortable working with limited permissions initially, with increased access earned over time

Requirements

  • 3–4+ years experience supporting a founder/executive in a fast-paced environment (startup, finance, VC, consulting, or similar)
  • Strong calendar, scheduling, and follow-up discipline
  • Excellent written English and professional communication skills
  • Highly organized with strong attention to detail
  • Comfortable handling multiple priorities and switching context quickly
  • Tech-savvy and able to learn new tools independently
  • Experience in venture capital, startups, portfolio support, investor relations, or fund operations (nice-to-have)
  • Experience managing CRMs/pipelines or reporting workflows (nice-to-have)
  • Familiarity with Notion, Airtable, Asana/Monday, HubSpot, or similar tools (nice-to-have)
  • Basic automation experience (Zapier / workflows) (nice-to-have)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementschedulinginbox triagetask managementreportingCRM managementworkflow automationdocumentationdata trackingevent scheduling
Soft skills
organizational skillsattention to detailprofessional communicationtime managementadaptabilitydiscretionprioritizationindependencemultitaskingcollaboration