Executive Assistant – Billing, Inbox, Operations Support
Assist World
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇿🇦 South Africa
Visit company websiteSalary
💰 $800 - $1,100 per month
Job Level
Mid-LevelSenior
About the role
- Prepare and send client invoices
- Support billing workflows and follow-ups as needed
- Coordinate with an external bookkeeper (status updates, questions, billing-related communications)
- Assist with processing payments to vendors (e.g., court reporters) via email/phone/online portals
- Monitor and triage the attorney’s email inbox
- Draft initial email responses for review/approval
- Flag urgent/time-sensitive matters and organize follow-ups
- Maintain task lists for the attorney and team members
- Track deadlines and follow-ups to ensure work is progressing
- Join weekly team calls, take notes, and convert decisions into tasks/action items
- Schedule meetings and coordinate availability
- Support basic “keep me on track” reminders and follow-ups
- Draft or format engagement letters and client-facing documents
- Assist with initial drafts of client communications (e.g., letters, basic updates) based on provided direction
- Help prepare a monthly client update (compile info provided by the attorney and draft for review)
- Book hotels, flights, reservations, and personal appointments
- Identify and cancel unwanted recurring subscriptions/charges (online or by calling vendors)
Requirements
- 3+ years experience in Executive Assistant / Administrative support (legal support is a plus)
- Strong written English with the ability to draft professional, client-ready emails
- Excellent organization, follow-through, and task ownership
- Comfortable coordinating across a small team and keeping action items moving
- Confident on the phone (vendor calls, basic client-facing communication)
- High attention to detail (billing accuracy, document formatting, calendar entries)
- Prior experience supporting a law firm, attorney, or professional services business (nice-to-have)
- Familiarity with legal billing / invoicing workflows (nice-to-have)
- Experience drafting engagement letters or legal templates (under attorney direction) (nice-to-have)
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
billing workflowsclient invoicingdocument formattingdrafting engagement letterslegal billinginvoicing workflowstask managementemail communicationvendor communicationcalendar management
Soft skills
organizationfollow-throughtask ownershipattention to detailcommunicationcoordinationtime managementnote-takingclient-facing communicationprofessional writing