Assist World

HR Virtual Assistant, Recruitment Focus

Assist World

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇿🇦 South Africa

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Salary

💰 $1,200 per month

Job Level

Mid-LevelSenior

About the role

  • Facilitate the full recruitment lifecycle, ensuring no candidate falls through the cracks and all stakeholders are kept informed
  • Conduct initial CV screening against job descriptions, manage shortlists, and ensure the ATS (Applicant Tracking System) is meticulously updated
  • Design and maintain automated recruitment workflows, including triggers for candidate status changes and automated email communications
  • Coordinate complex scheduling for both live video interviews and asynchronous assessments, managing calendar invites across multiple time zones
  • Prepare offer letters and manage the administrative tracking of pre-employment documentation (background checks, references, and right-to-work shifts)
  • Serve as the primary point of contact for candidates, ensuring a professional, warm, and responsive experience throughout their journey

Requirements

  • Proven experience managing an ATS/HRIS (experience with Rippling is a significant advantage)
  • Comfortable setting up automated sequences and using tools like Slack, Zoom, and Google Workspace
  • Strong understanding of the hiring funnel and how to move candidates through stages efficiently
  • Exceptional written and verbal English skills with a high degree of emotional intelligence
  • Ability to handle sensitive legal documentation and personal data with 100% accuracy
  • Highly organized with the ability to prioritize urgent tasks in a fast-paced environment
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
ATSHRISautomated recruitment workflowsCV screeningcandidate status changespre-employment documentationbackground checksreferencesright-to-work shiftshiring funnel
Soft skills
emotional intelligencewritten communicationverbal communicationorganizational skillsprioritizationresponsivenessprofessionalism