Personal Assistant
Assist World
part-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $250 - $350 per month
Job Level
Mid-LevelSenior
About the role
- Scheduling & Calendar Management
- Coordinate and schedule appointments, including:
- Medical, dental, and personal appointments
- Home and car maintenance services
- Manage and confirm meetings
- Track deadlines and important dates
- Ensure confirmations and follow-ups are completed
- Travel & Conference Support
- Arrange travel for professional conferences, including:
- Flights
- Hotels
- Conference registrations
- Organize itineraries and confirmations
- Assist with post-travel expense organization and reimbursement preparation
- Administrative & Membership Management
- Manage renewals for:
- Professional memberships
- Medical licenses
- Organizational affiliations
- Handle payment processing and confirmation tracking
- Maintain records and confirmation emails
- Prepare and organize documents using Google Docs and Google Sheets
- Expense & Document Handling
- Organize receipts from travel and events
- Redact and prepare expense documentation for submission
- Maintain clear records and digital files
- Use PDF tools (Adobe Pro experience is a plus but not required)
- Ordering & Personal Errands
- Place orders for:
- Office supplies
- Print materials
- Gifts (flowers, birthday gifts, holiday gifts for colleagues, friends, and family)
- Track deliveries and confirmations
- Assist with routine purchasing tasks as needed
- Light Outreach & Communication Support (Periodic)
- Assist with drafting and sending email communications related to:
- Professional networking
- Periodic outreach to referring providers
- Holiday or year-end messages
- Support light social media posting if requested (no phone calls required)
- All outreach is conducted via email or online platforms
Requirements
- Prior experience as a Personal Assistant, Virtual Assistant, or Administrative Assistant
- Strong organizational and follow-through skills
- Comfortable managing multiple small tasks and deadlines
- Excellent written communication skills
- Discreet, professional, and trustworthy
- Able to work independently and asynchronously
- Comfortable supporting both professional and personal tasks
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementappointment schedulingtravel arrangementexpense documentationdocument organizationpayment processingrecord maintenanceemail communicationsocial media postingPDF tools
Soft skills
organizational skillsfollow-through skillswritten communicationdiscretionprofessionalismtrustworthinessindependenceasynchronous workmultitaskingattention to detail