Assist World

Executive Assistant, Systems Operations – Healthcare

Assist World

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇭 Philippines

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Salary

💰 $800 - $1,100 per month

Job Level

Mid-LevelSenior

About the role

  • Clean up and structure financial workflows in QuickBooks
  • Build operational systems and checklists inside Google Workspace
  • Help create and maintain workflow documentation (including via Google Vids)
  • Support light calendar and inbox management
  • Use AI tools (Google Gemini, etc.) to improve documentation, workflows, and efficiency
  • Set up and refine bank feed rules for transaction categorization
  • Review and manually categorize remaining transactions
  • Maintain organized transaction records and flag unusual transactions
  • Design project management systems and monitor task completion
  • Use Google Vids to document workflows and maintain SOPs
  • Provide calendar and inbox management support

Requirements

  • 3+ years experience as an Executive Assistant, Operations Assistant, Systems VA, or similar.
  • Hands-on experience with QuickBooks (bank feeds, rules, categorization, reconciliations or similar).
  • Strong proficiency in Google Workspace: Gmail, Calendar, Drive, Docs, Sheets
  • Willingness to learn and use Google Vids and Google Gemini.
  • Demonstrated experience creating checklists, SOPs, or workflows for other people to follow.
  • Excellent written and spoken English; able to communicate clearly and professionally.
  • Strong attention to detail and accuracy, especially in financial and workflow-related tasks.
  • High initiative and proactivity.
  • Ability to work independently with minimal hand-holding once trained.
  • Comfortable handling sensitive information with discretion and professionalism (healthcare environment with privacy considerations).
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
QuickBooksfinancial workflowstransaction categorizationworkflow documentationchecklistsSOPsproject management systemscalendar managementinbox managementattention to detail
Soft skills
communicationproactivityindependencediscretionaccuracyinitiativeorganizational skillswritten communicationverbal communicationdetail-oriented