Marketing Administrative Assistant
Assist World
part-time
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteSalary
💰 $500 - $700 per month
Job Level
Mid-LevelSenior
About the role
- Execute recurring daily, weekly, monthly, and quarterly tasks according to detailed SOPs.
- Ensure all assigned tasks in Asana are completed by the defined deadlines.
- Maintain organized, updated, and accurately tagged documentation for marketing processes and content assets.
- Assist with inbox management, including identifying messages requiring action, drafting replies (when SOPs exist), and flagging items for team members.
- Liaise with external contacts, such as podcast guests, partners, or service providers, following clear scripts and guidance.
- Retrieve, organize, and manage podcast and video transcripts.
- Prepare transcript files for use in downstream content creation (e.g., turning transcripts into structured documents).
- Use AI tools (provided by the team) to assist with extracting keywords, timestamps, or highlight sections.
- Compiling moments or quotes to help guide content editors.
- Perform administrative work in Zoho CRM, such as reviewing and approving incoming data, verifying entries for accuracy, and updating records based on SOP steps.
- Enter data with very high attention to detail to maintain CRM accuracy.
- Coordinate logistical tasks such as collecting mailing addresses for podcast guests, preparing lists for swag shipments or follow-up communication, and updating tracking sheets and content calendars.
- Receive tasks from multiple marketing team members (6+ people) with clear context, defined steps, deadlines, and assigned points of contact.
- Ask questions inside Asana task comments for clarification when needed.
- Notify the correct person when a task requires guidance or is ready for review.
- Use Slack, Asana, and Zoho CRM tools for project management and communication.
Requirements
- Outstanding written English with excellent grammar and clarity
- Very strong administrative accuracy and attention to detail
- Ability to work independently, follow structured SOPs, and meet deadlines
- Comfortable being assigned tasks from multiple team members
- Excellent organizational and time-management skills
- Tech-savvy and adaptable to new tools
- Proactive communicator—asks questions when context is unclear
- Prior experience supporting a marketing team (Nice-to-Have)
- Familiarity with content marketing workflows (Nice-to-Have).
- Experience with Asana, Zoho, Slack (Nice-to-Have)
- Ability to extract usable insights (quotes, clips, text snippets) from long-form video or audio content using AI tools (Nice-to-Have)
Benefits
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $300 tenure bonus every 6 months
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrycontent creationtranscript managementkeyword extractionadministrative accuracytask management
Soft skills
attention to detailorganizational skillstime-management skillsproactive communicationindependenceadaptability