Assist World

Part-Time Executive Assistant, Sales Support – Cybersecurity Consulting

Assist World

part-time

Posted on:

Location Type: Remote

Location: Remote • 🇿🇦 South Africa

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Salary

💰 $700 per month

Job Level

Mid-LevelSenior

Tech Stack

Cyber Security

About the role

  • Building lead lists with: Company names, Industries, Decision-maker info (titles, roles), Relevant contact details (email, LinkedIn, etc.)
  • Gathering competitor data to support: Positioning and messaging, Pricing insights, Proposal and slide preparation
  • Updating CRM records (HubSpot) with: Call notes and key takeaways, Next steps and follow-up dates, Deal stage and timelines
  • Keeping the pipeline clean, accurate, and up to date so the founder always knows “what’s next” for every account.
  • Scheduling client calls across time zones and managing availability
  • Coordinating meetings, sending calendar invites, and sharing links/materials ahead of time
  • Tracking who needs a follow-up, when, and on which channel
  • Formatting decks and documents using: Existing branded templates, The founder’s preferred AI deck tool (Gamma) and cleaning up final outputs
  • Handling email follow-ups and light correspondence, such as: “Checking in” emails, Simple client responses based on existing templates or guidance, Polite nudges when replies are overdue
  • Tracking receipts and compiling simple expense reports (no complex bookkeeping)

Requirements

  • At least 3 years in a VA, Executive Assistant, Sales Support, or Operations Support role
  • Comfortable working with consultants, founders, or small teams
  • Strong research skills (finding accurate company & contact info online)
  • Solid understanding of CRM usage (updating fields, notes, stages, tasks)
  • Excellent written English for professional email follow-ups and notes
  • Strong organization and attention to detail – you notice missing fields, broken links, and unclear next steps
  • Ability to prioritize and manage a 10-hour weekly workload for maximum impact
  • High discretion and confidentiality (cybersecurity context, sensitive client work)
  • Able to work EST-friendly hours in consistent blocks (e.g. 2–4 hours a day, Mon–Thu)
  • Proactive, self-directed, and comfortable asking clarifying questions when needed
  • Reliable internet and a quiet, professional work environment
  • Experience supporting B2B consulting, cybersecurity, or technology businesses (Nice-to-Have)
  • Prior hands-on experience with HubSpot specifically (Nice-to-Have)
  • Experience with lead generation, outbound research, or SDR support (Nice-to-Have)
  • Familiarity with slide design or light formatting in PowerPoint/Google Slides (Nice-to-Have)
Benefits
  • 100% REMOTE
  • $50 birthday bonus
  • $200 testimonial bonus
  • $300 tenure bonus every 6 months
  • $500 entry monthly raffle
  • NO TRACKER. NO PROBLEM

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
lead generationoutbound researchCRM usageslide designdocument formattingexpense reportingdata gatheringemail correspondencecalendar managementresearch skills
Soft skills
organizationattention to detaildiscretionconfidentialityproactivityself-directioncommunicationtime managementprioritizationcollaboration